Job Description

This role is a 2-year contract.

PURPOSE:

The Junior Compliance Agent will assist the Compliance Division Manager with all issues relating to compliance and, create and provide appropriate reports. The Compliance division is accountable for meeting requirements in the Kitco AML/CTF/CSE (Anti-Money Laundering/ Counter-Terrorist Financing/Counter-Sanctions Evasion) compliance regime. In addition, they ensure that the Leadership team, management and employees are in compliance with the rules and regulations of regulatory agencies, that company policies and procedures are being followed, and that company behavior meets Standards of Conduct. The Junior Compliance Agent will also act as a backup for the Contract Specialist for certain legal tasks.

KEY RESPONSIBILITIES & ACCOUNTABILITIES:

The responsibilities of this position include, but are not limited to the following:Implement the compliance regime and its revisions thereon. Ensure compliance with the Kitco AML/CTF compliance regime and report violations or potential violations to Compliance Division Manager. Assist with update and development of compliance policies and procedures. Monitor transactions of customer accounts for fraudulent activities and activities with higher AML/CTF/CSE risk based on risk ratings and indicators. Interact with customers on compliance-related matters. Evaluate reports of suspicious/unusual business activities or transactions from staff or agents. Prepare and maintain records of suspicious transactions, large cash transactions, listed person or entity property, and related reports. Assist with the development of procedures and system changes to prevent losses from fraudulent activities. Assist with the development of documentation and standards for AML/CTF/CSE task-related processes when required. Verify compliance program through monitoring and testing. Assist with the design of ongoing training programs to ensure that employees and agents are aware of their duties and liabilities. Assist with the development of plans and materials for AML/CTF/CSE trainings, deliver such training as well as maintain related records. Ensure that employees and agents are aware of their duties and liabilities. Identify potential areas of compliance vulnerability and risk; assist with the development/implementation of corrective action plans for resolution of problematic issues, and provide general guidance on how to avoid or deal with similar situations in the future. Continuously acquire knowledge and learn about Canada's regulatory environment and applicable laws and regulations. Promote dissemination of Compliance information, encourage behaviors that integrate compliance values into business practices and continuously reinforce to all staff personal responsibility for compliance. Identify inefficient/ ineffective work processes and devise plans and strategies for implementation of improvement opportunities. Act as backup to Manager. All other compliance tasks as needed. Act as a backup for the Contract Specialist for the following: review of corporate and individual accounts, preparation of certain legal documents and contracts, providing training within Kitco on legal matters such as answering and managing subpoenas, summons or information requests received by public bodies and law enforcement, while ensuring that all such legal requests or documents are answered in a complete and timely manner. Act as a backup for the Contract Specialist for all other legal tasks as needed.

REQUIRED SKILLS & COMPETENCIES:

1+ years experience in similar role. Knowledge of Kitco Metals businesses, products and services is a definite asset. Strong technical expertise which can be applied effectively to understand and mitigate compliance risk. Ability to work in a systematic and detailed manner. Strong analytical skills. Must be able to take initiative in resolving compliance issues, identify and solve problems in a constructive manner Results oriented and driven. Ability to work independently with minimal supervision and complete tasks in a timely manner. Experience operating in a regulated environment. Must be able to prioritize among competing issues and initiatives.
Fluent spoken and written English. French is an asset.

TECHNICAL / PROFESSIONAL COMPETENCIES (EDUCATION AND EXPERIENCE):

Bachelor's Degree in a related field. Strong Navision and reporting skills. Strong Excel skills and able to learn new software.

RELATIONSHIPS / CONTACTS:

Internal teams. Management. External contacts.
External customers.


Regular interaction with American employees and clients requires strong written English skills, as most communication is conducted in writing with clients based outside Quebec.


Data Protection Policy: https://corp.kitco.com/data-protection.html

Ce poste est un contrat de 2 ans.

OBJECTIF:

L'agent junior charge de la conformite assistera le responsable de la division Conformite dans toutes les questions relatives a la conformite et creera et fournira les rapports appropries. La division Conformite est chargee de veiller au respect des exigences du regime de conformite AML/CTF/CSE (lutte contre le blanchiment d'argent, le financement du terrorisme et le contournement des sanctions) de Kitco. En outre, elle veille a ce que l'equipe de direction, la direction et les employes respectent les regles et reglementations des organismes de reglementation, que les politiques et procedures de l'entreprise soient suivies et que le comportement de l'entreprise soit conforme aux normes de conduite. L'agent de conformite junior servira egalement de remplacant au specialiste des contrats pour certaines taches juridiques.

PRINCIPALES RESPONSABILITES ET OBLIGATIONS DE RENDRE COMPTE:

Les responsabilites du titulaire de ce poste sont notamment les suivantes:Mettre en oeuvre le regime de conformite et ses revisions. Veiller au respect du regime de conformite AML/CTF de Kitco et signaler les violations ou les violations potentielles au responsable de la division Conformite Aider a la mise a jour et a l'elaboration des politiques et procedures de conformite. Surveiller les transactions des comptes clients afin de detecter les activites frauduleuses et les activites presentant un risque AML/CTF/CSE plus eleve sur la base des cotes de risque et des indicateurs. Interagir avec les clients sur les questions liees a la conformite. Evaluer les rapports d'activites ou de transactions commerciales. suspectes/inhabituelles provenant du personnel ou des agents. Preparer et tenir a jour les registres des transactions suspectes, des transactions en especes importantes, des biens des personnes ou entites repertoriees et des rapports connexes. Aider a l'elaboration de procedures et de modifications du systeme afin de prevenir les pertes liees a des activites frauduleuses. Aider a l'elaboration de documents et de normes pour les processus lies aux taches AML/CTF/CSE, si necessaire. Verifier le programme de conformite par le biais d'un suivi et de tests. Aider a la conception de programmes de formation continue afin de s'assurer que les employes et les agents sont conscients de leurs devoirs et responsabilites. Aider a l'elaboration de plans et de supports pour les formations AML/CTF/CSE, dispenser ces formations et tenir a jour les registres connexes. Veiller a ce que les employes et les agents soient conscients de leurs devoirs et responsabilites. Identifier les domaines potentiels de vulnerabilite et de risque en matiere de conformite ; aider a l'elaboration/la mise en oeuvre de plans d'action corrective pour resoudre les problemes et fournir des conseils generaux sur la maniere d'eviter ou de gerer des situations similaires a l'avenir. Acquerir en permanence des connaissances et se renseigner sur l'environnement reglementaire canadien et les lois et reglements applicables. Promouvoir la diffusion des informations relatives a la conformite, encourager les comportements qui integrent les valeurs de conformite dans les pratiques commerciales et renforcer en permanence la responsabilite personnelle de tous les employes en matiere de conformite. Identifier les processus de travail inefficaces/inefficaces et elaborer des plans et des strategies pour la mise en oeuvre des possibilites d'amelioration. Assurer le remplacement du responsable. Toutes les autres taches de conformite necessaires. Assurer la suppleance du specialiste des contrats pour les taches suivantes : examen des comptes d'entreprise et des comptes individuels, preparation de certains documents juridiques et contrats, formation au sein de Kitco sur des questions juridiques telles que la reponse et la gestion des assignations a comparaitre, des citations a comparaitre ou des demandes d'informations recues par les organismes publics et les forces de l'ordre, tout en veillant a ce que toutes ces demandes ou documents juridiques recoivent une reponse complete et en temps opportun.
Assurer la suppleance du specialiste des contrats pour toutes les autres taches juridiques, au besoin.

APTITUDES ET COMPETENCES REQUISES :

Au moins 1 an d'experience dans un poste similaire. La connaissance des activites, des produits et des services de Kitco Metals est un atout certain. Solide expertise technique pouvant etre mise a profit pour comprendre et attenuer les risques lies a la conformite. Capacite a travailler de maniere systematique et minutieuse. Solides competences analytiques. Capacite a prendre des initiatives pour resoudre les problemes de conformite, a identifier et a resoudre les problemes de maniere constructive. Orientation vers les resultats et motivation. Capacite a travailler de maniere autonome avec un minimum de supervision et a accomplir les taches dans les delais impartis. Experience dans un environnement reglemente. Capacite a etablir des priorites parmi des questions et des initiatives concurrentes. Maitrise de l'anglais parle et ecrit. La maitrise du francais est un atout.

COMPETENCES TECHNIQUES / PROFESSIONNELLES:

Baccalaureat dans un domaine connexe. Solides competences en matiere de Navision et des rapports. Solides competences en Excel et capacite a apprendre de nouveaux logiciels.


Des interactions regulieres avec des employes et des clients americains necessitent d'excellentes competences en anglais ecrit, puisque la plupart des communications se font par ecrit avec des clients situes a l'exterieur du Quebec.


Politique de protection des donnees : https://corp.kitco.com/fr/data-protection.html

About Kitco Metals Inc.:

Founded in 1977, Kitco Metals Inc. is headquartered in Montreal and has offices in New York and Hong Kong. Kitco is one of the largest retailers of precious metals in the world, and a specialized supplier of refining services. The company is an authorized reseller of products made by some of the most prestigious government mints. Kitco's website, the world's #1 precious metals reference, is visited by close to a million people every day. A leading industry innovator, Kitco was one of the first precious metal companies to offer free real-time market information applications for smart phones.