Job Description

Company Description

Publicis is an omni-channel communications agency with over 600 employees across our Canadian operations. The office is the largest in our industry in Canada and boasts talent across various disciplines of marketing and advertising expertise. Publicis carries a balanced split of Canadian, U.S. and Global clients for which we are Agency of Record. Publicis supports a range of D&I actions through our Driving Change team as well as giving back to the community through a long-standing participation in the Out of the Cold Program. With a strong, active and familial culture, Pub United is the agency\xe2\x80\x99s social club, hosting events as wide reaching as Curling, Trivia Nights and more.



Project Coordination Responsibilities:

• Analyze and understand clients\xe2\x80\x99 business goals and objectives
• Identify project deliverables and manage all aspects of the project including a) planning, estimation and scoping, b) schedule, c) risks, and d) resources
• Develop and maintain Project Plans, detailed Timelines, Statements of Works and Change Requests
• Proactively manage shared resources to ensure project completion. This includes internal teams and freelancers as well as external vendors
• Ensure the success of each project from initial approach to post-mortem, applying project lifecycle methodologies that best suit the work at hand
• Engage agency departments from client service, strategy, user experience, creative design, development, quality assurance, and others to most effectively contribute to the project deliverables
• Manage changes effectively throughout project delivery
• Track and control project progress (activities, milestones, deliverables) and estimation/re-estimation work as necessary

Admin Responsibilities:

• Supporting senior management with calendar management & coordination, travel management, expense reporting, and booking meetings/boardrooms.
• Providing ad-hoc support to Senior Leadership Team, such as trafficking documents or files, delivering packages or documents etc.\xe2\x80\x8b
• Responsible for compliance documentation execution, including NDAs and ensuring all records are kept with respect to office policies.
• Responsible for all invoicing and ordering of: Catering/Food/Tickets/Travel.
• Managing special projects from time-to-time
• Maintain the integrity and confidentiality of all information processed.
• Maintain accurate files.

Qualifications

• 1 year of experience in an advertising agency setting; or client side working in a marketing department
• Excellent knowledge of Microsoft Word and Excel.
• Excellent interpersonal skills - able to effectively communicate with many different personality types across all departments and levels of leadership throughout the organization.
• Ability to work in a fast-paced environment with aggressive deadlines.
• Excellent written and verbal communication skills.
• Excellent time management.
• Well organized and able to multitask.
• Capable of turning work around quickly and accurately.
• Entrepreneurial attitude, able to problem-solve autonomously within uncertain project environments

Additional Information

Publicis Canada is committed to building a diverse workforce representative of our community. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. If you require a specific accommodation please contact Human Resources at 416-925-7733 or by email at inquiries@publicisna.com

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