Job Description

We are a high-performing Toronto-based real estate team focused on creating a seamless, technology-driven experience for our clients. Our team uses platforms like Follow Up Boss, GoHighLevel, DocuSign, N8N and TRREB/OREA systems to automate and streamline paperwork -- from listing agreements to closing files.

We are looking for an experienced real estate administrative and automation professional to help us build an automated listing agreement workflow that pulls property data, fills in forms, and sends them out for digital signatures.

Role Overview

You will design, implement, and manage an AI-assisted paperwork automation system that:

Starts with an address search Pulls or verifies landlord/seller information Auto-fills OREA/TRREB Listing Agreement forms Sends them via DocuSign or Authentisign for client signature Saves completed documents into Google Drive or Dropbox Notifies brokerage compliance automatically
Role Overview

You will help us design and manage an automated paperwork system that:

Starts with a property address search Confirms the landlord/seller name from Realist / GeoWarehouse Auto-fills OREA/TRREB listing forms (Authority to Sell / Lease) Sends the documents via DocuSign or Authentisign for e-signature Saves completed files in Google Drive / SharePoint and notifies compliance Key Responsibilities Build automation flows in Go High Level, N8N or Make (Integromat) Create and map DocuSign / Authentisign templates using merge fields Integrate data from TRREB, GeoWarehouse, and internal CRMs Ensure documents are RECO- and brokerage-compliant Develop simple SOPs + training documentation for team members Provide ongoing maintenance and optimization of the workflow
Qualifications

3+ years of real estate administrative experience in Toronto / Ontario Deep understanding of OREA / TRREB forms (Form 200, 201, 401, 320, 244, etc.) Hands-on experience with DocuSign or Authentisign template setup Working knowledge of Go High Level, N8N, Make, Follow Up boss Familiarity with brokerage compliance standards Excellent attention to detail, accuracy, and organization Strong communication and documentation skills
Nice to Have

Experience with Follow Up Boss CRM automation Knowledge of GeoWarehouse / Realist data lookup Familiarity with Google Workspace or Microsoft 365 automation Basic API or data-mapping skills
Schedule

Flexible hours Must be available for short meetings during EST business hours Compensation
Please include:
Hourly rate or expected project fee

Potential for long-term or retainer role after initial project
How to Apply

Send email to jason@remaxpartners.ca or text 647-694-4333 WORKFLOW

Example Deliverable

A fully automated listing agreement process where the agent enters the address, contract date, and commission -- and the system automatically fills in the OREA form, sends it for e-signature, and stores the signed copy for compliance.

Job Type: Freelance

Pay: $20.00-$35.00 per hour

Expected hours: 10 per week

Work Location: Remote