Job Description

Job Overview

We are seeking a proactive and detail-oriented Invoicing Administrator to join our dynamic finance team. In this vital role, you will be responsible for managing the end-to-end invoicing process, ensuring accurate and timely billing for our clients and internal departments. Your enthusiasm and precision will help maintain smooth financial operations, support cash flow management, and uphold our commitment to excellent service. If you thrive in a fast-paced environment and enjoy working with financial software, this opportunity is perfect for you to make a meaningful impact while developing your professional skills.

Duties

Generate and process invoices using dedicated financial software, ensuring accuracy and completeness in line with contractual agreements and company policies Review purchase orders, delivery notes, and other supporting documents to verify billing details before invoice creation Collaborate with sales, logistics, and accounting teams to resolve discrepancies or billing issues promptly Maintain organized records of all invoicing transactions, including copies of invoices sent and received Follow up on overdue payments by sending reminders and coordinating with the collections team as needed Assist in reconciling accounts receivable statements to ensure consistency across financial records Support month-end closing activities by preparing reports on invoicing status and outstanding balances Continuously seek opportunities to improve invoicing processes for efficiency and accuracy

Experience

Proven experience in an invoicing or accounts receivable role within a fast-paced environment Proficiency with financial software applications (such as SAP, QuickBooks, or similar platforms) is essential Strong attention to detail with excellent organizational skills Ability to work independently while collaborating effectively with cross-functional teams Clear communication skills for interacting with clients and internal stakeholders Basic understanding of accounting principles related to invoicing and receivables Transportation environment, Experience with Fleet Manager and Sage will be considered an asset.
Join us as an Invoicing Administrator and be part of a vibrant team dedicated to operational excellence! Your meticulous approach combined with your enthusiasm will drive our financial processes forward, ensuring accuracy and efficiency at every step. We value your contributions as we work together to deliver exceptional service and support our company's growth.

Job Type: Full-time

Pay: $17.20-$35.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Dental care Extended health care Life insurance On-site parking RRSP match Vision care
Work Location: In person