Job Description

About the Role:

We are seeking a detail-oriented and highly organized

Investment Accountant/Administrator

to manage the financial and administrative operations of a

single-family office

. This role requires a dynamic professional who can oversee end-to-end accounting functions while supporting operational and administrative needs across various family investments, trusts, and personal finances. The successful candidate will bring a strong sense of integrity, discretion, and professionalism, and will work closely with senior stakeholders and external advisors.

Key Responsibilities:

Accounting & Financial Management

Manage

accounts payable

and

accounts receivable

processes with precision. Oversee

monthly, quarterly, and annual financial reporting

, ensuring accuracy and timely delivery. Maintain

bank and credit card accounts

, including reconciliation and transaction monitoring. Prepare and manage

annual budgets

and conduct regular

budget vs. actual

analyses. Track and reconcile

personal spending

and investment-related expenditures. Prepare and process

payroll

, ensuring compliance with employment standards and tax regulations. Record

FMV (Fair Market Value) adjustments

and manage financial reporting for trusts and investment holdings. Lead

cash flow planning

and ongoing

cash management

. Coordinate and compile information for

tax preparation

, working with external tax professionals. Handle

CRA audits, reviews, and objections

, acting as liaison with government bodies. Manage

HST filings

and ensure compliance with all regulatory requirements. Maintain complete, up-to-date

financial records

and perform reconciliations as needed. Support

risk management

efforts across financial and operational domains.

Administrative & Operational Oversight

Coordinate and manage

business insurance

policies for the family office and personal assets. Plan and organize

family and business-related events

(e.g., AGMs, social functions, milestone events). Create and deliver

monthly operational reports

that synthesize financial and administrative metrics. Develop and implement

operational reporting frameworks

to support strategic decision-making. Provide general administrative support to senior stakeholders, including

document management

,

calendar coordination

, and

vendor liaison

. Work closely with external advisors (legal, tax, investment) to ensure alignment across services.

Qualifications:

Designation such as

CPA

or equivalent is an asset. Proficiency in QuickBooks Online and MS Office Suite (particularly

Excel

). Strong understanding of Canadian tax regulations and financial reporting standards. Experience working in a

family office

,

high-net-worth individual environment

, or

investment-focused organization

is strongly preferred. Ability to handle confidential information with discretion and sensitivity. Excellent organizational, communication, and multitasking skills.

What We Offer:

Competitive salary and benefits package Opportunity to work in a

private, trusted, and relationship-driven

environment Flexibility and autonomy in a collaborative setting Exposure to diverse business activities, investments, and strategic planning
Job Type: Full-time

Pay: $75,000.00-$100,000.00 per year

Benefits:

Dental care Life insurance On-site parking Paid time off Vision care Work from home
Work Location: Hybrid remote in Burlington, ON