Job Description

About GSCI:

GSCI Advanced Photonics is a leading Canadian designer and manufacturer of Night Vision and Thermal Imaging systems for military and law enforcement customers around the world. With over 30 years of innovation in electro-optics, we deliver mission-critical technology trusted by defense and security professionals globally.

About the Role

We're looking for a highly organized and proactive

International Logistics & Compliance Coordinator

to manage

global import and export operations

from our headquarters in

Woodbridge, ON.

This is a hands-on, detail-focused role ideal for someone experienced with international air shipments, trade documentation, and compliance with Canadian customs and export regulations.

Key Responsibilities

Import Operations

Receive, review, and process import documentation (bills of lading, air waybills, commercial invoices, packing lists, certificates of origin). Communicate with suppliers and overseas agents to ensure export documentation meets Canadian customs requirements. Submit documents to customs brokers and follow up to ensure timely clearance and delivery. Monitor entries in CARM (CBSA Assessment and Revenue Management) to ensure all import transactions are processed accurately by brokers, and develop subject-matter expertise in CARM processes. Maintain compliance with CBSA regulations, Incoterms, and internal SOPs. File and track claims for cargo damage, delays, or shortages.

Export Operations

Prepare export documentation, including commercial invoices, export declarations, certificates of origin, and packing lists. Manage outbound international shipments, primarily via FedEx, UPS, and DHL air courier services. Monitor shipments through courier portals and proactively address delays or documentation discrepancies. Ensure full compliance with Canadian export control laws, controlled goods regulations, and destination import requirements.

Documentation & Compliance

Maintain accurate, organized records of all import/export activities and support periodic internal audits. Verify courier, brokerage, and freight invoices for accuracy and coordinate billing details with accounting. Stay informed on changes to Canadian export laws, U.S. import tariffs, and international trade regulations. Support ISO 9001:2015 documentation and compliance standards. Proactively inform management of key regulatory or logistical developments.

Internal Coordination & Continuous Improvement

Collaborate with sales, accounting, and management teams to resolve shipment or billing issues. Develop an understanding of GSCI products to ensure shipments include all necessary tools and components. Identify opportunities to improve logistics efficiency, documentation accuracy, and compliance processes. Take initiative--act to prevent problems rather than waiting for direction.

Physical Logistics & Handling

Assist with packing, loading, and unloading shipments to ensure orders are complete and properly prepared for transport. Travel occasionally to the outside storage unit to pick up or drop off extra parts, tools, or materials - a personal vehicle is considered an asset for these tasks. Ensure all handling complies with safety protocols and company standards.

Qualifications

Minimum 2 years of experience in international logistics, trade compliance, or import/export operations. Strong knowledge of Canadian import/export procedures, CBSA customs processes, and Incoterms. Proven experience managing air freight shipments via FedEx, UPS, or DHL. Experience with CARM or the ability to quickly become a CARM specialist. College or university degree in Business, International Trade/Commerce, Law, or equivalent experience. Fluent in English (spoken and written) with strong communication and documentation skills. Highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment. Strong analytical and problem-solving skills with a forward-thinking approach. Self-motivated, detail-oriented, and dependable under pressure. Ability to lift boxes of up to 20kg.

What GSCI Offers

Comprehensive benefits package (medical, dental, vision, and life insurance). Shorter workdays every Friday, year-round. A stable, growth-oriented workplace where precision and accountability are valued. The opportunity to support advanced technologies used by defense and law enforcement professionals worldwide.
Job Types: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Benefits:

Casual dress Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Ability to commute/relocate:

Woodbridge, ON L4L 6A3: reliably commute or plan to relocate before starting work (required)
Experience:

International Logistics: 2 years (required)
Language:

English (required)
Work Location: In person