Job Description

Role: Intermediate Project Controls Coordinator

Location: Remote

Duration: 6 months

Overview

• Coordinate the scope definition and prepare the Work Breakdown Structure (WBS)
• Work closely with the Section Head Program Management Infrastructure Projects in the preparation and maintenance of baseline and working project schedules, and control of schedule changes
• Analyze the schedule performance of the assigned Infrastructure Projects, determine variances, monitor trends, recommend improvements, take corrective actions and implement changes
• Work closely with the assigned Infrastructure Projects Costs team in order to obtain actual cost expenditure information and measure project progress performance using Earned Value Analysis
• Coordinate and control changes to scope and cost and ensure related approval and configuration management documentation is in place before baselines are adjusted
• Coordinate the production and maintenance of risk registers
• Perform schedule, cost and/or risk analysis when required
• Coordinate the resource and cost loading of schedules
• Support Project team in the planning and control framework, including definition of the hierarchies, coding and account structures required for tracking, analysis and performance measurement
• Verify the legitimacy of changes, identify variances, and recommend corrective actions
• Support Project Costs team in the cost estimating and budgeting processes when required
• Preparing sections of the project progress report
• Chair/participate in project review meetings and make presentations of project information
• Arrange meetings
• Prepare Monthly Project Report (MPR), and review with Project Director and Project Manager and present where necessary
• Prepare and submit project accruals
• Initiate i-Requisitions, prepare supporting documents (Briefing note, PR check list), follow-up the approval process
• Ensure project documents are filed in atom/document control (as required)
• Ensure actual to P6 monthly
• Ensure project documents are available in supporting databases (SharePoint, Collaborative Portal)
• Help ensure project APWB milestones and deliverables are met
• Amend Purchase Orders when required
• Work with contractors & consultants on construction schedule and incorporate contractor schedule into the master P6 schedule
• Conduct Critical Path analyses with project team and provide corrective actions or solution for deviation
• Receive progress update from contractor and project team and update P6 master schedule Other duties as assigned.

• University degree or college diploma in a relevant field from an accredited school and a minimum of 4-6 years of progressively more responsible work experience in Project Management
• Demonstrated knowledge of project management principles and processes, as recognized by the Project Management Institute (PMI), and a proven ability to apply this knowledge in the project control of large and complex undertakings, especially those related to scope, schedule, cost, risk, and change control
• Designation as Project Management Professional (PMP) is desirable
• Formal Project Management training would be an asset
• Advanced-intermediate level capability in the development of project schedules
• Proven ability to conduct variance analysis on schedule and cost performance
• Knowledge of Earned Value Analysis
• Working knowledge of the computer-based applications used for project management purposes (i.e., Primavera or Microsoft Project, Microsoft Excel, Microsoft Word, Microsoft Outlook, etc.)
• Project cost management experience
• Project risk management experience and/or knowledge would be a strong asset
• Strong awareness of safety
• Good organizational and planning skills. Well-developed ability to assess requirements, set priorities, define action plans, and meet deadlines within a dynamic project environment
• Good interpersonal skills. Able to form effective relationships within the project partners and stakeholder organizations and to use his/her network to accomplish goals, solve problems, and improve planning and control systems
• Good oral and written communication capability. Able to clearly organize and articulate ideas in project plans and reports and in-group settings
• Experience in delivering presentations and chairing meetings
• Ability to work in a dynamic fast-paced environment, meeting deadlines under pressure and work effectively with others and carry out instructions accurately
• Adaptive, able to respond to changing conditions quickly
• Highly self-motivated with a positive attitude and motivated to achieve continued customer satisfaction
• Detail orientated with excellent analytical capabilities
• Logical thinking, results-orientated approach and ability
• Questioning attitude. Challenges assumptions and plans proposed by others in objective and professional manner. Uses reliable sources to verify conditions, assess risks, etc.
• Persistent and resilient
• General awareness of engineering and operational activities
• Demonstrated willingness and ability to learn and personal accountability
• Willing to work extended hours, Get-things-done attitude