Job Description

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Job Type: Employee
Duration in Months (for fixed-term jobs): N/A
Job Family: Finance (JF)
# of Open Positions: 1
Faculty/Service - Department: Accounting
Campus: Roger Guindon Hall
Union Affiliation: SSUO
Date Posted (YYYY/MM/DD): 2025/10/20
Applications must be received BEFORE (YYYY/MM/DD): 2025/10/31
Hours per week: 35
Salary Grade: SSUO Grade 07
Salary Range: $59,038.00 - $74,574.00
About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.
Position purpose:
Performs various financial and administrative tasks, which includes planning, coordinating and prioritizing these tasks to ensure that payments are made in a timely manner. Serves as a resource person on questions involving the interpretation and application of regulations and policies.
In this role, your responsibilities will include:
Financial operations:

• Reviews, checks and reconciles all travel expense documents, individual reimbursement claims, supplier invoices and professional honoraria, in compliance with University and granting agency policies and regulations.
• Ensures that all University and granting agency policies and regulations are correctly applied to ensure integrity and compliance whenever internal and external audits are performed.
• Detects inconsistencies and takes corrective action as required to ensure the soundness of financial transactions posted in the financial system.

Purchasing:

• Performs decentralized purchasing of goods and services for the sector, in accordance with all relevant policies.

Case management:

• Maintains an efficient filing and records management system to preserve the confidentiality of files and ensure that complete and accurate documents are available for future reference or auditing.

Production of reports:

• When requested, provides various simple-to-moderately complex financial reports, both scheduled and ad hoc, to describe financial transactions in support of day-to-day operations.

?What you will bring:

• Knowledge of the principles of administration and accounting normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
• At least two years of demonstrated experience in a similar role
• Planning
• Initiative
• Service excellence
• Teamwork and cooperation
• Knowledge of computer systems and software, including financial systems, spreadsheets, databases, email and the internet
• Experience in interpreting, explaining, and applying policies and regulations
• Experience in preparing reports
• Knowledge of consumer tax standards
• Ability to produce high-quality work under pressure while meeting strict deadlines
• Excellent interpersonal and communication skills
• Attention to detail
• Strong organizational skills
• Bilingualism - French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Skills Required