Job Description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.


As Intermediate Administrative Assistant, you will provide intermediate administrative support assigned to a vast array of leaders and teams within Water Services and Water Resources. A strong level of business knowledge is required to assist with the efficient and successful operational requirements. Well-developed interpersonal and organizational skills are necessary to liaise with divisional staff, other employees within the department, other business units within the Corporation and external clients. Primary duties include:

Manage the front reception area of the Bonnybrook Administration and Lab Building. Interact with visitors, tradesman, contractors, consultants, engineering staff and senior management. Receive and distribute mail from and to the Control Building at the Bonnybrook Plant. Accept small incoming package deliveries and coordinate courier services. Answer and direct incoming Wastewater Treatment plant phone calls and 311 inquiries. Perform data-entry of direct charges and document management using Oracle WAM, Enterprise Connect and Adobe Acrobat Pro. Provide calendar, meeting and email management support for the leadership teams including preparing and circulating meeting agendas, taking minutes and distributing as required. Provide Accounts Payable workflow support, create rechargeable invoices, tracking invoice payments and reconciling match exceptions with Supply Management. Provide support to staff with administrative forms and processes, type correspondence, documents, reports, presentations and spreadsheets. Provide general administrative support including filing, ordering office supplies, onboarding of staff, space management and monitoring consumables for the area photocopier, printer, fax machine and arranging for maintenance and repairs as required.

Qualifications

A High school diploma or equivalency (e.g., GED or CAEC [Canadian Adult Education Certificate]) and at least 4 years of related experience; OR A completed 1 year certificate in business administration and at least 2 years of related experience. Intermediate level of proficiency in Microsoft Office (Excel, Outlook, PowerPoint and Word) is required. Previous experience with Finance & Supply Chain Management (FSCM), Physical Objects, Content Server, SharePoint and 311 Customer Service experience will be considered assets. Success in this position requires good customer service and teamwork, excellent communication, strong planning and organizing skills and the ability to multi task while maintaining accuracy.

Pre-employment Requirements

Successful applicants must provide proof of qualifications.


Union: CUPE Local 38
Business Unit: Water Services

Position Type: 1 Temporary (up to 6 months)
Location: 3131 210 Avenue SE

Compensation: Pay Grade 6 $33.29 - 44.52 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External
Apply By: November 25, 2025

Job ID #: 312918