Job Description

Information Specialist - ( 220003SD )

Description

Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 26,000 team members in over 400 locations worldwide are vital to making our Company stronger.

Your Opportunity

The work location for this role is available anywhere in North America.

Are you ready to wake up every day feeling inspired, excited about your job, and do you like to be part of a winning team? Are you looking for an opportunity where you can work with and be inspired by amazing creative colleagues, make an impact on your community, gain valuable experience, and build your career? Meet Stantec. Ranked as one of the most sustainable companies in the world, the people we work with are cool, and we want you to have a future here.

Our people are at the core of everything we do. Driven by a culture of inclusion, we offer dozens of employee resource groups, growth opportunities, and flexible work arrangements. We understand that the tools for success look different for everyone, and we're committed to providing each employee with the support and flexibility they need to thrive.

Are you a natural organizer and problem solver? Do you thrive in a fast-paced environment, managing multiple initiatives at once? Stantec is looking for an Information Specialist to manage, track and disseminate company information to internal clients.

Reporting to the Marketing team, we're looking for a professional who enjoys "getting things done", working behind the scenes on a small team that supports employees Company-wide. As an important ally for marketing & business development (M&BD) activities and pursuits across the organization, you partner with other corporate teams and assist and guide the Company's internal clients with their deadline-driven requests for company information and data. You have sharp attention to detail and enjoy managing and maintaining the accuracy and consistency of financial, HR, insurance, risk management, etc, information required for proposal submissions, prequalifications, questionnaires, requests for quotation (RFQs)/requests for information (RFIs), qualification databases, surveys, marketing materials, and more. You thrive in a fast-pace setting with day-to-day administration and consistent tasks and deliverables. In this role you will continually learn and expand your knowledge about our Company.

Your Key Responsibilities

Manage and maintain accurate records of company data

Manage and maintain databases for government systems

Provide assistance, guidance, and company information for marketing and business development efforts across the company

Engage and collaborate with internal partners to collect and confirm company information

Manage and maintain corporate memberships

Coordinate enhancements for the internal communications and template systems

Audit and cleanse data, and create efficient processes for that data

Monitor and respond to mailbox inquiries

Qualifications

Your Capabilities and Credentials

Ability to perform successfully in a fast-paced, deadline-driven, multi-priority environment

Experience supporting marketing and business development efforts for proposal submissions, prequalifications, questionnaires, requests for quotation (RFQs)/requests for information (RFIs), qualification databases, surveys, marketing materials, and more.

Excellent written and verbal communication and interpersonal skills with the ability to clearly articulate issues and frame solutions in a compelling manner

Demonstrated ability to identify, assess, evaluate, and solve complex problems

Strong project management skills, including exceptional prioritization of competing deliverables

High attention to detail and quality

Demonstrated proficiency with web-based tools, including Microsoft Office, Adobe Creative Suite, Content Management Systems, and cloud-based interfaces

Intermediate levels of Microsoft Excel proficiency with the ability to use formulas and pivot tables

Intermediate levels of Microsoft Word proficiency with the ability to use macros and build templates

Ability to effectively communicate and collaborate with supervisor, peers, and internal clients

Ability to thrive in a team environment and take autonomous initiative in your deliverables

Bring team spirit, collaboration, and positivity to your work

Education and Experience

Office administration degree/diploma or equivalent experience

Minimum of 2-3 years of experience tracking and disseminating company information to internal clients is preferred

Experience managing and delivering solution-oriented projects

Experience with DUNS and SAM registrations and other databases is preferred

Experience in the Architecture/Engineering/Consulting industry is preferred

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : Canada-Alberta-Edmonton

Other Locations : Canada-New Brunswick, Canada-Northwest Territories, Canada-Yukon, Canada-Ontario, Canada-Alberta, Canada-Nova Scotia, Canada-British Columbia, Canada-Saskatchewan, Canada-Quebec, Canada, Canada-Nunavut, Canada-Manitoba, Canada-Prince Edward Island

Organization : BC-1196 Marketing & Communications-Corporate-Canada

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Nov 4, 2022, 9:21:11 AM

Req ID: 220003SD

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans