Job Title: Information Management Coordinator
Company, Department: Nova Scotia Power, Capital Projects
Location: Halifax, NS - Hybrid
Type of Employment: Full Time, Term (1 year) Closing Date: March 28, 2023
Reference Number: 11016
At Nova Scotia Power, we\xe2\x80\x99re committed to providing safe, reliable electricity so that our customers and communities can thrive. We work across the province, from Yarmouth to Wreck Cove, to prevent power outages and to strengthen our electrical system\xe2\x80\x94for today, and for the future. As a subsidiary of Emera Inc, we provide 95% of the generation, transmission and distribution of electrical power to approximately 540,000 residential, commercial and industrial customers. Our company is focused on new technologies to enhance customer service and reliability, reduce emissions, and add renewable energy. We are proud to live and work in Nova Scotia. It\xe2\x80\x99s why we work to understand how we can give back meaningfully, support local organizations and work collaboratively to enhance the communities we call home. We believe that every unique perspective should be valued and that everyone should have a sense of safety and belonging\xe2\x80\x94at work, and in our communities. Leveraging the thoughts of a diverse workforce helps us to be innovative and provide the best service to our customers. If working in an environment focused on innovation, safety and putting customers and community first inspires you, we want to hear from you. Apply by March 28, 2023, and tell us what excites you about this role. We are currently looking for an Information Management Coordinator to join our Capital Projects team in a temporary position. Reporting to the Manager, Project Controls you will assist with establishing the document control process for the Capital Projects Group. As an Information Management Coordinator, you will: Assist in setting policies and procedures and creating systems to establish information management best practices across the projects. Responsibilities include, but are not limited to, processing incoming and outgoing transmittals, managing the review and approval of controlled technical documents, updating the distribution matrix, updating document registers, and verifying controlled document numbers. Your responsibilities will include:

• Develop, document, and maintain standards, best practices and system usage procedures.
• Coordinate the activities related to the Document Management Plan.
• Develop, maintain and manage a change management system to record changes to official documents and confirm changes with key stakeholders.
• Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
• Update the document management plan as needed and ensure internal controls are in place and are functional.
• Develop and deliver document control training.
• Help develop and enforce documentation design, review, and storage guidelines.
• Plan and conduct meetings and presentations related to document management.
• Maintain the document management system for drawings and documents received.
• Create and maintain document metadata based on district and project requirements.
• Support the development and revision of project documents \xe2\x80\x93 policies, procedures, forms, work instructions and manuals.
• Receive and track incoming transmittals, ensure assigned contractor and supplier. documentation deliverables meet requirements and perform quality checks.
• Generate accurate outgoing transmittals ensuring proper authorization, completion and compliance to requirements (e.g. RFIs, RFPs, contract acceptance, change orders, etc.).
• Setup and administrate the document registers, supplier document registers and document distribution matrix.
• In collaboration with stakeholders, identify document control inefficiencies and assist with process re-engineering to remedy.
• Provide training and support to third parties using the Project Management platform with submittals and forms.

What skills will make you successful? You recognize yourself in most of the following competencies, and where possible possess the skills and experience listed below:

• Bachelor\xe2\x80\x99s degree or equivalent combination of education and 5+ years of experience in relevant field
• Highly motivated self-starter with the ability to work independently
• Ability to prioritize in a fast-paced and deadline driven environment
• Must be process and detail-oriented and highly organized
• Must have a high level of accountability
• Must have excellent computer skills and experience with Microsoft Office Word, Excel and Adobe
• Strong interpersonal, communication and customer service skills
• Ability to guide and assist members of the project team in a constantly changing environment
• Experience with document control software, process map software, FTP clients, ISO, and SharePoint would be a benefit

At Nova Scotia Power, everyone is a leader in their own right. Our Leadership Competencies set standards that advance our business strategy, deliver results for customers, and provide career development for employees. The successful individual in this role will endeavor to cultivate innovation and embrace change, drive operational excellence for customers, and take ownership and act with integrity. Why join our team?

• Flexibility: Hybrid work model with flexible remote workdays.
• Health & Wellbeing: A comprehensive benefits plan, Access to a free on-site fitness center, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, and scholarships for children of employees.
• Competitive Compensation: A comprehensive benefits plan.

Diversity, Equity, and Inclusion at Emera: At Emera we value diversity, equity, and inclusion. We strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. Emera supports candidates and employees with access and accommodation needs. Recruitment and Promotion Policy: When filling vacant positions, we are determined to hire the best candidates available. We are committed to providing employees with a fair and equal opportunity to compete for jobs. Hiring and promotion of employees is based on skills, capabilities, knowledge and demonstrated abilities. As part of our commitment to health and safety, we continue to closely monitor and adjust our pandemic response as needed based on public health guidance, current epidemiology, and considerations regarding business continuity. At this time the Emera Vaccine Policy, which outlines the requirement for all Nova Scotia Power employees to be fully vaccinated for COVID-19 and provide corresponding proof, has been suspended. This policy may be reinstated in the future, either in full or in part, at the discretion of the Company, and employees will be required to demonstrate compliance. Any non-compliance could result in disciplinary action up to and including termination of employment. Finally, we understand that experience comes in many forms. We\xe2\x80\x99re dedicated to adding new perspectives to the team - so if your experience is close to what we\xe2\x80\x99ve listed above, please consider applying. If you don\xe2\x80\x99t quite see yourself in this role but want to join our team, please set up a Job Alert to learn about future opportunities!