Job Description

Job Number:

J0423-0026

Union:

NON-UNION

Salary:

$27.90 - $32.83/Hour

Job Title:

Human Resources Representative - Full-time - Multi-site - Belleville General Hospital

Job Status:

Permanent Full Time

Department:

HR

Site:

QHC Belleville General Hospital

Job Category:

Administrate & Clerical Careers

Number of Positions:

1

Hours:

Monday - Friday 5-days/week 8:00 a.m. - 4:00 p.m. on-site Belleville General Hospital

Our family of four hospitals play an integral role in improving lives and creating healthier communities. We work together as one team across our hospitals to provide local and regional health care services, and also work in partnership with our communities to improve access to high-quality care, close to home. We are incredibly fulfilled by the work that we do, and proud of our dynamic teams of staff, physicians and volunteers who care deeply about our patients, and each other. We don\'t just serve our communities; we are part of them. We live here, raise our families here and, quite often, retire here in the community that we love. Quinte Health is always looking for compassionate, dedicated people to join our team. We have a wide range of exciting roles, some which involve working across more than one of our hospitals, and some which are situated at just one hospital.

Position Summary

The Human Resources Representative is a professional who acts as a resource to staff, external job seekers, students, medical residents, physicians and other internal and external stakeholders. The incumbent assists with the day to day activities and processes within Corporate Human Resources reporting to HR leadership.

Hours
Monday - Friday 5-days/week 8:00 a.m. - 4:00 p.m. (on-site daily at Belleville General Hospital).

Required

• Successful completion of post-secondary studies in Human Resources, Business Administration or Business Sales & Marketing,
• Minimum of 3- years\' experience in Human Resources or administrative support role or other equivalent combination of education and experience,
• Able to demonstrate high attention to detail and focus on quality of work
• Demonstrated ability to work in a team environment,
• Exceptional administrative, communication and organizational skills,
• Strong computer skills including Microsoft office software: Word, Excel, Outlook and, video conference software, and
• Flexibility with hours of work to support and participate in recruitment events.

Preferred

• Experience using an Applicant Tracking System such as Njoyn and a Human Resources Information System, and
• Experience with HRIS transactions, payroll, benefit and pension administration.

Duties

- Acts as first point of contact for the department in-person, by phone and for HR general email inquiries,
- Contributes and leads process and service improvements and contributes to team goals and projects,
- Manages communication using HRIS for:

• New hires, students, medical residents, agency staff, leave of absences and return to work, transfers, separations as per hospital policies and the 4-collective agreements,

- Responsible for coordination of on-site interviews and tests for internal and external applicants,
- Acts as the HR lead for employee benefits and HOOPP pension plans including enrolment, education, reporting and maintenance,
- Prepares general employment related letters for staff,
- Assists with recruitment related report generation/creation and onboarding/employee transfer activities (e.g. coordination of access, scanning interview guides),
- Responsible for inputting, tracking, maintenance and generation of relevant reports for managers related to:

• Probation and performance appraisals,
• Union leaves (including payroll coding/entry),
• Temporary employment contracts and extensions,
• Attendance monitoring,
• Criminal record and vulnerable sector checks,
• Casual hours worked,
• Seniority,
• Service recognition,
• Employee information updates - (tax deductions, staff parking, RRSPs, banking

information etc.)

• Department payroll and expense reconciliation,
• Collecting and update timecard information in payroll software for staff assigned to

the department,

• Registrations and certificates for registered staff, and
• Research/audits as requested/required both internally and externally.

- Manages and safe-guards\' employee files and associated paperwork relating to file maintenance (including physical and electronic filing/scanning),
- Assists staff with long-term disability claims and submits employer forms to provider,
- Manages post-retirement and life insurance claims, certificates and submits employer forms and assists beneficiaries,
- Manages and maintains the HR & Staff Scheduling sections of the external and internal websites,
- Responsible for ordering departmental supplies and personal protective equipment,
- Maintains HR communication boards (physical/virtual) and stocking of general forms and information for employees,
- Distributes incoming physical mail and arranges for departmental documents via courier,
- Assists with administration related to staff discount and appreciation programs,
- Assists with staff enrolment for annual and ongoing e-learning education,
- Participates in vacation/sick coverage of key tasks for HR team members, and
- Other duties as assigned by HR leadership.

Physical Demands Analysis

Strength

• Required Rarely - lifting average 5-10 pounds\' maximum 15 pounds, carrying, pushing/pulling

Mobility

• Required Often - prolonged sitting
• Required Occasionally - standing and walking on hard surfaces, bending/stooping

Dexterity

• Required Often - prolonged fine finger movements
• Required Frequently - gripping/grasping, eye/hand coordination
• Required Briefly - reaching with both hands

Equal Opportunity

Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at 613-969-7400 x2577 or for assistance.

Quinte Health is an equal opportunity employer. We thank all interested candidates for their response, however, only those chosen for an interview will be contacted.

Quinte Health Care