Job Description

Ballenas Housing Society (Ballenas) is a non-profit charitable organization who develops and operates inclusive housing communities appropriate to supporting tenants in achieving and maintaining stability and wellbeing. Visit https://ballenas.ca for more information.

Job Summary

Reporting to the Chief Executive Officer, this position manages the human resources management functions following Ballenas policies and procedures and ensures compliance with the BC Labour Code, Employment Standards Act, WorkSafeBC and relevant legislation.

Key Responsibilities

General Human Resources

Provide advice to managers on all matters related to BC Employment Standards Act, BC Human Rights Act, Workers Compensation Act and other legislation and regulations

Support and advise managers on HR programs including but not limited to performance management, discipline, accommodation and attendance management

Update and maintain a variety of manual and electronic employee files, records, reports and manuals, human resources policies, procedures and forms

Research and gather information, compose correspondence and compile data

Create and monitor HRIS system that tracks CRC, DL, annual performance reviews and

Recruitment

Create / update job descriptions; determine appropriate wage / salary.

Prepare and post jobs, create / organize interview materials, administer testing, reference checks and post-selection procedures, lead interviews

Establish employee files, notify payroll / finance of successful candidates

Coordinate employee orientation

Benefits Administration

Support the administration of the benefit programs

Process payroll and benefit documentation

Respond to employee queries with respect to benefits eligibility, plan provision and claims

Liaise with benefit consultants and insurance carriers

Monitor benefit invoices

Occupational Health & Safety

Lead WorkSafeBC claims administration, reporting and tracking

Coordinate modified duties and graduated return-to-work programs

Ensure new regulations, policies, procedures or changes to the Workers Compensation Act are communicated to staff in a timely manner

Participate on Joint Health and Safety Committee as required

Assist with updates to the Occupational Health and Safety Program as necessary

Training

Process and monitor training requests / create staff reimbursement agreements

Coordinate training activities and programs including marketing and communication of programs/events, facility/room booking and set-up, and coordination with vendors/facilitators/instructors

Assist with other related training projects and initiatives as required

Perform other related job duties as required.

Knowledge:

Thorough knowledge applicable employment legislation, including BC Employment Standards Act, BC Labour Relations Code, Workers Compensation Act

Thorough knowledge of human resources functions, program applications and best practices within BC.

Thorough knowledge and understanding of the principles of confidentiality when dealing with sensitive employee information, workplace investigations, job description development, and compensation.

Sound knowledge of methods and techniques used for effective employee recruitment in a competitive and challenging market, including strategies for screening, interviewing, and testing applicants.

Sound knowledge of the applicability of the Personal Information Protection Act (PIPA).

Sound knowledge of health and welfare benefit programs and enrolment requirements.

High proficiency and ability in word processing and various software program applications including business English, office practices and procedures.

Ability to:

Receive and follow work direction with limited supervision to complete assigned tasks with a high degree of accuracy, efficiency and confidentiality while dealing with multiple issues.

Work effectively with minimal supervision to complete assigned tasks with high degree of accuracy, efficiency, diplomacy, and confidentiality.

Model professional, ethical, and collaborative behaviours.

Effectively communicate orally and in writing with all levels of management, employees, government agencies, consultants, and benefit plan carriers.

Manage multiple issues, set priorities, work independently and effectively under pressure.

Provide accurate advice to management on human resources.

Develop policy and procedures on complex issues in an understandable manner.

Prepare and deliver reports and presentations as required.

Maintain confidentiality and protect sensitive information.

Prepare, maintain, process and control a variety of paper and electronic records and files.

Communicate effectively, both verbally and in writing

Maintain accurate records; record and prepare routine correspondence.

Establish and maintain effective working relationships. Deal effectively with managers, staff and outside agencies. Manage time to meet deadlines in a fast-paced work environment.

Required Qualifications

Diploma in Business Administration specializing in human resources management.

3 years progressively responsible experience in HR.

Certified Human Resource Professional (CHRP) an asset.

OR an equivalent combination of education and experience may be considered.

Other Requirements

Valid driver's license, access to reliable vehicle and clean driver's abstract

Passing Criminal Record/Vulnerable Sector verification

The above statement is a general description of the key functions of this job and is not a detailed description of all job duties.

Job Types: Full-time, Permanent

Pay: $63,248.00-$69,813.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Application question(s):

Must be familiar with BC legislation and regulations for BC Employment Standards Act, Workers Compensation Act and Human Rights Code
Education:

AEC / DEP or Skilled Trade Certificate (required)
Experience:

Human resources: 3 years (required)
Work Location: In person