Job Description

Human Resources & Executive Administration

Thunder Bay, Ontario

Full-Time | Permanent | In-Person Only

$25.00 - $28.00 per hour, negotiable, commensurate with experience

About Ingaged

Ingaged Creative Productions Inc. is an Indigenous-owned creative agency based in Fort William First Nation and Thunder Bay, Ontario. We specialize in full-service event production, communications, marketing, and community engagement, bringing together diverse people and ideas to create meaningful, high-impact projects.

We are a values-driven organization that believes in integrity, collaboration, creativity, resilience, and community - and we're looking for someone who shares those values to help strengthen our team from the inside out.

About the Role

The Human Resources & Executive Administration is a hands-on, systems-focused position that blends HR coordination, executive support, and operational administration.

This is a growth-oriented role ideal for a midstream professional who thrives in a fast-paced, evolving environment. You'll help formalize our internal systems, support staff and leadership, and build processes that align with our growth and culture.

Key Responsibilities

Coordinate the full employee lifecycle: recruitment, onboarding, reviews, and offboarding Maintain and improve HR systems (Drive, BrightHR, internal trackers) Support department managers in progressive discipline and performance documentation Oversee PTO and capacity planning in collaboration with leadership Support policy management, internal memos, and reporting processes Help organize internal events, recognition initiatives, and engagement activities Ensure confidentiality, compliance, and strong documentation in all HR processes

Qualifications

Post-secondary diploma or degree in HR, Business Administration, or related field 2 - 4 years of experience in HR coordination, administration, or operations Experience with BrightHR, BambooHR, or similar systems Familiarity with Ontario's ESA, OHSA, and Human Rights Code Experience with Peninsula HR Services or similar third-party providers is an asset Exceptional communication skills, including with personnel for whom English is a second language (ESL) Organized, adaptable, detail-oriented, and culturally aware

Compensation & Structure

$25.00-$28.00/hour, negotiable, commensurate with experience 35-40 hours per week, in-person only Enhanced health and dental benefits following the probationary period 6-month probation with structured reviews and growth milestones Potential to transition to salary following successful probation

Why Work With Us

At Ingaged, you'll join a creative, diverse, and community-minded team that values growth, accountability, and humour. You'll play a key role in shaping our systems and culture as we continue to expand across event production, media, and communications. (And yes -- there's an office dog.)

How to Apply

To view the full role description and apply online, visit:

https://ingaged.events/hrrole

Please submit your resume and a short cover letter to (Subject Line: LAST NAME, FIRST NAME - Human Resources & Executive Administration Role) describing your interest in the role.

Ingaged is an equal opportunity employer that values diversity, equity, and inclusion across all areas of our work. Applications will be reviewed on a rolling basis until the position is filled. We thank all applicants for their interest - only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $25.00-$28.00 per hour

Expected hours: 35 - 40 per week

Benefits:

Casual dress Company events Dental care Extended health care On-site parking Paid time off Vision care
Ability to commute/relocate:

Thunder Bay, ON P7C 3J7: reliably commute or plan to relocate before starting work (required)
Experience:

Human resources: 2 years (preferred)
Language:

English (required)
Location:

Thunder Bay, ON P7C 3J7 (preferred)
Work Location: In person