Job Description

Position Overview

The HR Coordinator serves as the primary coordination point for people-related administration and workforce support. This role acts as the go-to contact for employees and managers on HR-related matters, while coordinating with Payroll, Operations, Admin, and Systems teams to gather information, obtain approvals, and ensure accurate documentation.

The HR Coordinator does not make final policy or compensation decisions, but plays a critical role in organizing information, facilitating communication, and maintaining accurate records across the employee lifecycle.

Key Responsibilities

Recruitment and Hiring Support

Coordinate job postings, applications, and interview scheduling Communicate with candidates throughout the recruitment process Support preparation and distribution of offer letters and hiring documentation Maintain recruitment records, resumes, and hiring status tracking
Onboarding and Orientation

Coordinate onboarding and orientation for new hires Prepare and distribute onboarding materials and employment documentation Ensure completion of required forms, system access, and acknowledgements Act as a point of contact for new hires during their onboarding period
Employee Records and Documentation

The HR Coordinator is responsible for maintaining accurate and up-to-date employee records, including:

Wage and compensation records, including starting rates, adjustments, and effective dates Performance reviews and review history documentation Disciplinary documentation and records, ensuring proper filing and version control Employment letters such as confirmation of employment, job letters, and role descriptions Leave of absence documentation, including requests, approvals, and return-to-work records Coordination support for LMIA, visa, and work permit documentation in collaboration with external consultants or legal providers
This role ensures records are properly stored, organized, and accessible to authorized personnel only.

Benefits and Payroll Coordination

The HR Coordinator acts as a liaison between employees, management, and the payroll team, including:

Coordinating skilled trades apprenticeship registrations and updates Gathering and forwarding information related to vacation, sick time, and benefits inquiries Supporting benefits enrollment and status changes by collecting required information Coordinating payroll-related questions while ensuring approvals are obtained from management or payroll before communication Tracking eligibility milestones such as probation completion and benefits activation
This role does not process payroll, but ensures accurate and timely information flow.

Systems and Technical Coordination

Maintain and update HR-related systems, trackers, and databases Coordinate updates across platforms such as SharePoint, Smartsheet, or HR tools Support digital filing structures and documentation standards Assist with system-based workflows for onboarding, reviews, and employee changes Ensure records are properly documented and aligned across systems
Cross-Department Coordination and Communication

Serve as the central point of contact for HR-related inquiries Gather information from Operations, Payroll, Admin, and Systems teams as required Obtain approvals from appropriate leaders before finalizing responses Communicate clear, accurate information back to employees and managers Ensure all actions and outcomes are documented and properly filed
Job Type: Full-time

Pay: $47,000.00-$60,000.00 per year

Benefits:

Company events Dental care Extended health care Life insurance Paid time off Vision care
Work Location: In person