Job Description

Job Title:

Human Resources Coordinator

Location:

40 Samor Road, Toronto

Job Type:

Full-Time / Permanent/ Onsite

Department:

Human Resources

Reports To:

Director, Human Resources

WE ARE:

Since 1979, Aptus has specialized in supporting people with complex needs, including those who have a dual diagnosis mental health disorder. To meet these needs, Aptus has a comprehensive clinical team, including Occupational Therapy and Behaviour Services teams.

About the Opportunity

We are seeking a Human Resources Coordinator who is approachable, exercises sound judgment, and demonstrates strong problem-solving skills. The ideal candidate takes initiative, is eager to learn, and is ready to grow into the next stage of their Human Resources career within our fast-paced and dynamic team.

This pivotal role is designed to support our employees and frontline supervisors across a variety of HR functions, with a strong focus on full-cycle recruitment, employee relations, workplace investigations, training and development, and the implementation of HR programs. The position covers a wide range of core HR responsibilities, supporting both strategic initiatives and day-to-day operations. All duties must comply with Ontario's employment laws, human rights legislation, and, where applicable, collective agreements in unionized environments.

The successful candidate will thrive in a unionized setting, demonstrate exceptional interpersonal and organizational skills, and uphold the highest standards of professionalism and discretion.

Key Responsibilities

Manage the full-cycle recruitment process in collaboration with the HR and Payroll Administrator, including job postings, candidate screening, interviews, and onboarding/offboarding. Provide day-to-day guidance and support to employees and supervisors on HR policies, employee relations issues, and performance management. Conduct or support workplace investigations and accommodations under the guidance of the Director of Human Resources, ensuring compliance with applicable legislation and collective agreements. Coordinate employee incident reporting processes and ensure the WSIB reporting requirement, if applicable, within the WSIB deadline. Monitor/track employee leaves and assist with modified work plans and return-to-work processes. Coordinate and facilitate training and professional development programs aligned with organizational needs. Foster strong, collaborative relationships with frontline supervisors to ensure effective HR service delivery. Participate in employee engagement initiatives, surveys, and recognition programs. Support the implementation and compliance of HR initiatives and organizational policies. Maintain accurate and confidential HR records and documentation. Update an organizational chart and generate HR reports as needed. Act as backup for payroll processing and administration as needed. Participate in special HR projects and organizational development initiatives as assigned. Other duties to perform as assigned.

Qualifications and Requirements

Bachelor's degree in Human Resources or a related field is required. CHRP designation in good standing is required. Minimum of 2-3 years of progressive HR experience, including work in a unionized environment. Strong knowledge of Ontario employment legislation, human rights, and health & safety regulations. Proven experience handling employee relations and investigations with sensitivity and discretion. Skilled in recruitment, training development, and policy and collective agreement interpretation and implementation. Payroll experience is an asset; must be able to serve as a backup for payroll as needed. Excellent interpersonal and communication skills with a proactive and solutions-oriented approach. Highly organized, with the ability to manage competing priorities in a fast-paced environment. Proficient in Microsoft Office Suite and HRIS platforms (e.g. Dayforce, ADP, Workday, etc.).
Join us as we strive to create a positive workplace culture that values diversity and inclusion while fostering professional growth for all employees!

We are committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please let us know if you require accommodation at any stage of the hiring process.

Aptus is committed to providing a diverse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We welcome applications from people of all ancestries, national origins, races, creeds, colours, religions, genders, gender identities or expressions, sexual orientations, genetics, abilities, ages, body sizes, veteran status, or any other characteristics that make each of us different.

We thank all interested applicants. However, only those individuals whose skills, qualifications, and experience best match the requisite skills, experience and qualifications of the job for which they are applying will be contacted. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the diversification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Flexible schedule Life insurance Mileage reimbursement On-site parking Paid time off Vision care Wellness program
Education:

DCS / DEC (required)
Experience:

supporting employee relations: 1 year (required) Full cycle recruiting: 2 years (required) unionized work environment: 2 years (required) DAYFORCE payroll system: 1 year (required)
Licence/Certification:

CHRP designation (required)
Work Location: In person