Job Description

Human Resources Assistant

Trillium Lakelands District School Board (TLDSB) invites applications for the position of permanent full-time

Human Resources Assistant

.

Start Date:

as soon as possible following the hiring process

Salary:

$55,493.56 - $64,919.62 per annum

Hours of work:

7 hours per day (plus 30-minute unpaid break), 35 hours per week

Location:

Lindsay Education Centre

Posting Status

: New Position

Posting #

: MM-2025-11-12-06

Who we are:

Encompassing the municipalities of the City of Kawartha Lakes, Haliburton County, and the District Municipality of Muskoka, TLDSB is dedicated to the success of each student. With approximately 17,000 students and 3,000 staff members, TLDSB has 40 elementary schools, seven secondary schools, and six adult and alternate education centres. The Board also offers online learning accessed worldwide through its Virtual Learning Centre.

Purpose of Position:

Reporting to the Senior Manager of Human Resource Services, the incumbent in this position performs a broad range of administrative and support functions to the Human Resources Department. The Human Resources Assistant provides support within the functional areas of labour relations and attendance support; in addition to overseeing file/records management and assisting with administrative duties associated with HR related projects and programs.


This position requires a high degree of confidentiality and discretion as the duties require access to confidential and sensitive information that may impact various stakeholders. Information seen and used by the position includes documents that may deal with sensitive and personnel matters internal to the Board.

Primary Responsibilities Include:

Provides administrative and clerical support to general HR processes and/or HR projects as assigned. Maintains and updates employee records, in both digital and physical formats, ensuring the accuracy, confidentiality and integrity of information in accordance to applicable legislation. Supports with the storage, retrieval and archiving of employee records, coordinating off-site storage in compliance with records retention legislation. Assists in the preparation and maintenance of confidential and sensitive labour relations materials which includes but is not limited to tracking grievances, compiling information related to grievances/arbitrations/negotiations, drafting routine responses or correspondence, scheduling grievance meetings, maintaining up-to-date grievance files, assist with research. Generates reports, supports in the preparation of correspondence and ensure accurate and up-to-date records and tracking related to the Board's Attendance Support Process Supports in the maintenance of departmental email accounts, responding to employee queries in a timely and professional manner and referring/escalating to the appropriate staff. Maintains and updates shared drives and resources. Takes notes/minutes at meetings. Other related duties as assigned.

Education :

2-year post-secondary human resources diploma/certificate or related discipline

Experience:

1 year of related work experience in human resources experience in a unionized environment preferred experience with HRIS preferred experience with HR policies, practices and collective agreement preferred

Professional Knowledge and Skills:

Excellent verbal and written communication which includes ability to effectively write and proof read General working knowledge of technology and Board approved software/programs including Atrieve, Parklane, Google Docs Proficient in MS Office Suite including word and excel Strong organizational and time management skills Strong attention to detail and ability to ensure accuracy of work Ability to recognize, handle and project highly sensitive and confidential information Ability to research within a general framework

Working Conditions:

Office building working environment Ability to deal with interruptions

How can I apply?

Interested applicants are to submit a detailed cover letter and resume via email to Jennifer Johnston, Superintendent of Human Resources at by

Tuesday November 18, 2025 at 4:00pm

. Please include the position and posting number in the email heading. We would like to thank all applicants, however, only those selected for an interview will be contacted.


Please be advised that as a condition of employment the successful candidate will be required to provide the following documentation to Human Resources Services:

An original copy of a valid Police Records Check with a Vulnerable Sector Check dated within 6 months prior to the date of hire; Proof of post-secondary education qualifications (e.g. original post-secondary diploma / degree with seal (or a copy of a certified post-secondary transcript).

Trillium Lakelands District School Board is committed to equitable hiring practices and upholding the values of equity, diversity and inclusion. To assist the Board in reflecting the communities we serve, we encourage and welcome applications from candidates with diverse backgrounds, and/or lived experiences who may be a member of a marginalized group.
Trillium Lakelands District School Board complies with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment process, please contact Lisa Andersen, Senior Manager of Human Resources at