Job Description

Human Resources (HR) Assistant Full Time Permanent

Hybrid Work Schedule: Monday to Friday (Thursdays in the office)

Ottawa Shared Services Organization (OSSO)

is seeking a full time HR Assistant to join our HR Department, with a strong possibility of being extended. Under the direction of the HR Manager, the HR Assistant is responsible to support the HR team by performing several talent management activities including: recruitment, selection and onboarding, police check administration, as well as WSIB claims management and return to work agreements.

QUALIFICATIONS:

The minimum educational requirement is a post-secondary degree / diploma / certificate in HR . Working toward the Certified Human Resources Professional (CHRP) is preferred.

A minimum of at least three years' experience within the HR environment.

ESSENTIAL DUTIES AND RESPOSIBILITIES:

Under the direction of the HR Manager, the HR Assistant will:

Coordinate Recruitment for OSSO's customers

All aspects of recruitment including but not limited to: job postings, advertising, screening applicants, setting up interview schedules, assisting in conducting interviews, checking references and documentation, hiring of qualified job applicants, onboarding and initial training.

Coordinates WSIB and return to work agreements for OSSO's customers

WSIB claim management and return to work agreements with employees. Provide support and leadership to management in managing employee, WSIB claims adjudicators and physicians.
.

Coordinates HR Reporting and Documentation for OSSO's customer

Provide bi-weekly, monthly, quarterly and annual HR reports to internal and external stakeholders Ensure all HR documentation is up to date and secure Assist with the creation of HR process documents, policies and procedures
.

Coordinates HR AI and other HR Enabling Technologies

Ensures competency in all HR software systems and HRIS's that OSSO uses for its clients. Stays up to date and keeps the team informed of AI advances and enabling technology to support enhance, streamline and improve HR process

Coordinate Training and Students

Sets up training opportunities for customer(s) staff in compliance with professional regulations, customer policies and Collective Bargaining Agreement

Tracks all training of staff ensuring up to date training and compliance Provide at minimum quarterly training updates to client forecasting 12 months out Supports students in the onboarding, training and termination processes

SKILLS/COMPETENCIES:

Excellent interpersonal skills and cultural awareness. Good knowledge of employment related laws and regulations. Strong analytical and problem-solving skills. Excellent organizational skills and attention to detail. Proven ability to prioritize and adhere to deadlines. Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies. Advanced knowledge of MS Office, HRIS systems and other related software. Experience working in a unionized environment is an asset Excellent verbal and written communication skills (English).

Salary Range

: $49,500 to $60,151

WHO ARE WE?

Do you share a passion for the Non-profit sector? Excited to join an innovative social enterprise dedicated to supporting community agencies? Ottawa Shared Services Organization (OSSO) is a collaborative entity that provides essential Finance, HR, and IT services to multiple community organizations. Our mission is to ensure efficient, high-quality shared services that enhance operational effectiveness and allow our client organizations to focus on their core mandates. Our clients serve the most vulnerable people in Ottawa and contribute to building a better, more caring community.

We appreciate the interest of everyone who applies, only those chosen for an interview will be contacted.

OSSO is an equal opportunity employer and we value the importance of diversity, dignity and worth of every individual in the workplace. We offer accommodation for employees with disabilities and we will work with you to meet your needs.

Closing Date: January 10th at 4:00pm

Job Types: Full-time, Permanent

Pay: $49,500.00-$60,151.00 per year

Education:

DCS / DEC (preferred)
Experience:

Human resources: 1 year (preferred)
Work Location: Hybrid remote in Kanata, ON K2K 2B5