Job Description

The human resources assistant is a new position within the firm and is best suited for a proactive detailed orientated main link providing administrative and operational support in various HR functions, including but not limited to recruitment, onboarding, health & safety, social committee, setting up meetings and compliance with Ontario employment standards. This person is the first point of contact ensuring the Human Resources and Operations Manager are not interrupted unless needed or booked and are on top of and in line with their daily schedule. This role will need to ensure they stay on top of all laws, regulations and update the Managers when there is a change. This role is ideal for an organized, proactive individual passionate about contributing to a people first culture in a dynamic heath care organization. It is their responsibility to place approved job ad's, co-ordinate with candidates booking interviews, reference checks and onboarding packages are reviewed with the new hires prior to their start date. Ensuring the on boarding documents are all sent to the new hire prior to their first day and received back in a timely manner. Reviewing and checking to ensure all information is received. The role acts as the central point of contact for internal clients such as managers, office and field staff. Ensuring seamless communications between all levels of staff.

Plays a leading role in the social committee and sits on the health and safety committee. Preparing weekly and adhoc reports. Meeting with the Human Resources Manager and in their absences, the Operation Manager, on a weekly basis to discuss challenges, acceptances, growth, disciplinary actions, hiring and terminations. This role is currently needed with 20-30 hours a week to start and increasing in the new year to full time of 40-44 hrs a week. Currently the hours will be between 20 - 30 hours a week and increasing as needed. This is a great opportunity for someone with in the HR field with less than 5 yrs experience to learn and grow.

Must have min 1+ years' experience in an admin confidential role (within the health care sector is preferred).

Must have Min. 6 months+ experience with BambooHR and BrightHR or other HRM systems

Proficiency with MS Office Suite applications including MS Word and Excel, PowerPoint, EMail, etc.

MUST have Excellent written and verbal communication.

Proficiency with Google Drive and Docs

Post secondary degree or diploma in Human Resources (HRM) or Business Admin. is an asset - Students in final year welcome

AODA Certification is a must

Exceptional people skills and be able to interface effectively with all levels of management

WSIB Certificate is an asset

Occupational Health and Safety Certification is an asset

Must be able to work independently and within a team with minimal supervision

Administrative Support

Provide clerical support, including scheduling meetings, preparing HR correspondence, and managing departmental communications.

Assist in organizing HR-related events, such as career fairs, training workshops, and employee wellness programs.

Staff Training and Development

Coordinate on boarding training and orientation

Coordinate external training conferences and professional development, as needed/requested

Provide progress reports to human resources manager.

General Responsibilities

Seek ongoing education opportunities which will enhance knowledge pertinent to the role.

Maintains privacy and confidentiality at ALL times

Adheres to the Ontario health and Safety Act and its associated regulations.

Complete mandatory annual online training courses through HRIS

Proven ability to work under pressure, exercising good judgment.

??Effective organizational maturity to prioritize daily, weekly, monthly, and yearly activities.

Remind department managers of staff reviews

Courteous and professionally addressing, and speaking to others, especially when on the phones (screening calls as needed). Perform other duties as assigned. Assist others as needed with ad hoc duties as assigned in line with human resources assistant duties.
Bring positive and kindness awareness within Peterborough, Lindsey and surrounding areas.

Support the company's marketing efforts by representing the organization in a professional manner

Flexible hours between 8:30am and 5:00pm Monday to Friday.

Job Type: Full-time

Pay: $19.00-$22.00 per hour

Benefits:

Company events On-site parking
Application question(s):

Do you have at least 6 months experience managing calendars and emails for others
Education:

Secondary School (required)
Experience:

Office Admin: 1 year (required) Human resources: 1 year (preferred)
Language:

French (preferred)
Work Location: In person

Expected start date: 2025-10-20