Job Description

Full job description

We are looking for a detail-oriented and organized

HR & Payroll Coordinator

to join our team! The ideal candidate will handle recruitment, attendance, payroll, benefits, and HR administration while maintaining confidentiality and accuracy in all areas.

Key Responsibilities

Recruitment & Onboarding

Prepare and post job postings on recruitment platforms (ex: Indeed, LinkedIn, etc) Screen and manage candidates through screening calls and schedule in-person interviews as required Maintain and engage candidate databases Conduct reference checks for successful candidates Continuously assess and refine recruitment processes using feedback and best practices Provide additional administrative support as needed

Attendance & Scheduling

Monitor, record, and report staff attendance, including vacations, sick leaves, emergencies, and other absences Maintain up-to-date work schedules and ensure HR records are accurate Update leaves and benefits tracking worksheets as needed Collaborate with the accounting department to reconcile records and ensure accuracy Communicate with the Manager and Executive Director regarding concerns, adjustments, and employee inquiries Maintain strict confidentiality with all records and reports

Payroll Administration

Prepare payroll files for processing with ADP Verify time and attendance records, addressing discrepancies as needed Cross-check payroll entries against attendance and accounting records Ensure all calculations are accurate and complete prior to processing Print and distribute pay stubs, update vacation balances, and file payroll documents securely Maintain confidentiality of all payroll and employee information

Benefits Administration

Assist with the administration of extended health, dental, and RRSP benefits Manage enrolments, updates, and notifications for staff Maintain and update all employee benefit files

Relationship Management

Manage relationships between the College and its employees, as well the College and its students with the goal of helping College management maintain a positive work and campus environment for all

Other Responsibilities

Enter new hires, terminations, and employee updates into HR systems Maintain organized and complete employee files Follow confidentiality and HR protocols at all times Conduct investigations as required Perform additional duties as assigned by the Manager or Executive Director

Qualifications

Post Secondary education in Human Resources or related field (or equivalent experience) Previous work experience in HR and Payroll job functions Strong work ethic, ability to multitask, and ability to work with little supervision Excellent written and verbal communication skills Experience with MS Office Suite
Job Type: Full-time

Benefits:

Company events Dental care Extended health care On-site parking Paid time off Vision care
Work Location: In person