Job Description

About Portage Mutual

Portage Mutual Insurance is a trusted national property and casualty mutual insurance company. We have been owned by our policy holders since 1884 and proudly serve their interests by offering competitive home, automobile, commercial and farm insurance products. Portage Mutual has office locations in Edmonton (AB), Portage la Prairie (MB), St. Catharines (ON), and Bedford (NS) with products being 100% distributed by brokers across Canada. We greatly value our relationships with policyholders and brokers.



People at Portage Mutual

Working at Portage Mutual allows you to learn, grow, and develop while collaborating with experienced and committed colleagues. We support remote, in-office and hybrid work arrangements while continuing to build diverse teams and a culture of inclusivity. We are growing and offer resources to empower both individual and team success. We are proud of the communities we serve and are rooted in making positive impacts within them.



What You'll Do:

The Human Resources & Payroll Administrator is responsible for facilitating human resource and payroll functions and programs; which include but are not limited to: compensation, benefits, leave administration, off-boarding, employee relations, training and development, and performance management.

The Human Resources & Payroll Administrator ensures management and staff have accurate and timely information in order to make effective decisions. The individual collaborates with senior leaders/managers and ensures that their team achieves objectives in a manner consistent with company values. The Human Resources & Payroll Administrator strives to provide an outstanding workplace culture that maximizes employee engagement and supports employee development.



Responsibilities:

• Providing support to senior leaders/managers, employees and retirees; responding to all Human Resources requests or enquiries.
• Providing advice and support on company policies and procedures for all senior leaders/managers.
• Answering all internal and external human resource related queries and requests.
• Conducting exit interviews, logging feedback, and communicating any issues to appropriate senior leaders/managers.
• Leads on administering the group benefit plans, including the employee assistance program.
• Supports the Director of Human Resources on transition or renewal of company benefit plans.
• Leads on managing all Leave requests, short- and long-term disability procedures; including maintaining records and logs, communicating status updates regularly with appropriate staff, completing and submitting intake applications, liaising with benefit providers and managers, conducting bi-monthly well-being checks, and preparing monthly status reports.
• Collaborating with the Payroll Coordinator and providing back-up/cross-functional support when necessary for active, director and pension payrolls.
• Creating and distributing Human Resource related communications.


Requirements:

• Candidates must reside in Canada and be authorized to work in Canada.
• Minimum of 1 year of relevant experience in human resource work required.
• Must have a minimum of 1 year of relevant experience in payroll processing, including experience with payroll software.
• Direct experience with HRIS databases is preferred.
• Demonstrated knowledge of MS Office Suite (Word, Excel, Outlook, Teams).
• Consistency of applying accuracy, thoroughness and attention to detail approaches.
• Ability to work independently and collaborate effectively in a team environment in required.
• Must possess strong communication and interpersonal skills.
• Post-secondary education in Human Resource Management or a related field is preferred.
• PCP designation is preferred or be willing to complete PCP designation.


What We Offer:

• Remote, In-Office and Hybrid Work Arrangements
• Learn, Grow and Development Opportunities
• Competitive Compensation Package of Salary plus an Incentive Plan
• Health, Dental, Critical Illness and Group Life Insurance Coverage
• Defined Contribution Company Pension Plan
• Paid Personal Days in addition to Vacation Time


If you have the qualifications we are seeking and would thrive in a work environment where you are valued and respected, please apply. We thank you for your interest in Portage Mutual Insurance, however, only those selected for an interview will be contacted. (No agencies please).



Portage Mutual Insurance is committed to providing accommodations for people with disabilities during all phases of the recruiting process, including the application process. If you require accommodation because of a disability, we will work with you to meet your needs. If you are selected for an interview and require accommodation, please advise the HR representative who will consult with you to determine an appropriate accommodation.