Job Description

Human Resources Administration Assistant

Temporary, Full-Time

The Brantford Public Library enhances the quality of life in our diverse community. We invest in valuable experiences, resources, and services, in a welcoming and equitable environment for all.

The Brantford Public Library is seeking an enthusiastic, conscientious and motivated Human Resources Administration Assistant, to be responsible for providing confidential transactional HR support to CEO / Chief Librarian, Managers, Administration and Staff, in a public service environment.

The successful candidate will be part of the Finance and Administration team who work collaboratively to support the development and implementation of policy, recruitment, orientation and training, payroll, benefits, health and safety and other areas as directed. In addition to HR supports, the position will perform other administrative tasks such as minute taking, backup coverage for administrative duties, and file maintenance.

This position is available beginning January 5, 2026, for an estimated duration of 14 months, subject to change.

Reports to:

Supervisor - Finance and Administration

Salary Range:

$33.60 to $39.53 per hour

Classification:

Full Time, Temporary

Hours of Work:

Monday to Friday, 35 hours per week, day shift

Qualifications:

College diploma in Human Resources Administration

CHRP designation or actively working towards the designation is considered an asset

4 years' relevant experience

Demonstrated and ongoing familiarity with current office technology

Demonstrated experience in a public sector environment

Responsibilities:

Human Resources:

Maintains official HR records and files including: personal information, performance management, pay equity, organizational charts, attendance management, training records, Collective Agreement, insurance claims, WSIB, etc.

Processes, verifies and maintains documentation relating to: timesheets, vacation information, attendance, compensation and benefits administration

Administers the BPL performance review program

Provides support and backup for staff scheduling

Prepares vacation schedules

Assists with OMERS administration including enrollment for qualifying employees, membership information changes, leave reporting, and retirements and terminations

Assists with health and dental benefits administration including enrollment, liaising with employees and benefits provider, employee maintenance and retired employee recoveries

Assists staff with inquiries about HR policies and information

Supports accommodation and return to work processes

Participates in the recruitment and hiring process, including onboarding and orientation

Maintains Collective Agreement updates resulting from contract negotiations

Responsible for tracking and reporting the progress and completion of staff training

Administers the timelines for meeting Human Resources-related legislated accessibility requirements

Assists with reviewing and updating procedures and policies relating to HR and Health and Safety

Provides data for completing workforce and other human resources surveys

Plans and oversees library functions: Staff Development Day, staff service awards, holiday functions for Library Board and employees

Administration and Finance Support:

Transcribes minutes for meetings (as assigned): Health & Safety, Labour Management, Committee

Provides support and backup for other administrative functions as required (payroll, cash counting, etc.)

Reviews, checks, reconciles and processes designated invoices to ensure correct payment to vendors, government receivers and staff

Prepares bank deposits and transfers to ensure funds for USD payments

Prepares reports as directed

Maintains relevant files

Other duties consistent with job responsibilities

A satisfactory Vulnerable Sector Police Check is required as a condition of employment.

Testing may be part of the interview process.

Please apply with your cover letter and resume, as one PDF, by email to hr@brantfordlibrary.ca no later than Monday November 24, 2025 at 5:00pm.

Brantford Public Library is committed to promoting the independence, dignity, integration, and equality of opportunity of persons with disabilities by ensuring the accessibility of our facilities and services. Accommodations are available for all parts of the recruitment and selection process. Applicants need to make their required accommodations known in advance by emailing hr@brantfordlibrary.ca.

Job Types: Full-time, Fixed term contract
Contract length: 14 months

Pay: $33.60-$39.53 per hour

Expected hours: 35 per week

Benefits:

Company pension Employee assistance program Paid time off
Work Location: In person

Application deadline: 2025-11-24
Expected start date: 2026-01-05