Job Description

HR Specialist

Cover letter or letter of interest is required - Address to Teal Wise, HR & Finance Director

Part-time 25 hours per week Flexibility required to work evenings as required Non-union leadership role On location in-person employment Must have reliable transportation

Job Summary:

Under the direction of the

HR & Finance Director (HR&FD)

, the

Human Resources Specialist

(HRS)

provides coordination and implementation of HR processes across the organization. This position will implement onboarding, hiring, training, payroll support, and absence management procedures. Acting as a resource to supervisors and employees, the HRS ensures smooth HR operations and compliance with policies, procedures, and legislative standards.

Accountability:

Able to affirm the organization's vision, mission, and beliefs and demonstrate commitment to its values of trust, compassion, leadership, safety, and faith. This includes sensitivity to issues related to poverty, homelessness, mental illness, addictions, and developmental disabilities, and a commitment to a discrimination-free environment.

Responsibilities

Human Resources, Payroll and Administration

Implement the recruitment and hiring processes including job postings, prescreening, interview scheduling, note-taking, and reference checks with the support of program leadership. Provide orientation to all new employees and Implement the onboarding process with leadership support to ensure consistency and compliance with organizational standards. Maintain accurate and up-to-date employee records, certificates, and training documentation, and tracking of mandatory and professional development training. Provide leadership, administrative and coordination in the progressive discipline/ corrective action process. Under the direction of the HR&FD conduct workplace investigations, ensuring confidentiality and timely documentation. Track and monitor employee probation, absences, leaves, return-to-work documentation, and balances for vacation time in collaboration with supervisors. Respond to general HR inquiries and provide information to staff as appropriate, ensuring professionalism and confidentiality. Support the coordination of employee engagement and wellness initiatives. Complete the payroll process by reviewing timesheets, confirming data accuracy, and preparing documentation for submission to the bookkeeper or payroll provider in the absence of the HR & Finance Director. Assist in the administration of benefits, WSIB reporting, and other employee-related documentation as required.

Leadership and Collaboration

Acts as the primary HR contact in the absence of the HR&FD. Provide guidance to supervisors in implementing HR processes and policies. Collaborate closely with the HR & Finance Director to support consistency and compliance across departments. Participate in meetings and initiatives as part of the organization's leadership team. Support the HR & Finance Director in special projects, audits, or initiatives as assigned. At the direction of the HR & Finance Director ensure focus of leadership support and guidance is prioritized for the area of greatest need.

Qualifications

Diploma or degree in Human Resources Management or equivalent combination of education and experience. May consider candidates with bookkeeping and HR coursework plus relevant experience. Minimum 2 years of experience in a leadership or HR coordination role. Knowledge of HR principles, employment legislation, and payroll processes. Experience working in non-profit or community-based organizations is an asset. Payworks experience or knowledge is considered an asset. Strong organizational, interpersonal, and written communication skills. Ability to manage multiple priorities, maintain confidentiality, and meet deadlines. Proficient in Google Workspace. Clean Enhanced Criminal Record Judicial Matters Check. High standard of integrity, judgment and confidentiality, with a passion to end homelessness and be a good role model. Creative and willing to explore unique solutions to meet diverse needs. Ability to work independently and as part of a team.

Hours of Work

Part-time position based on a 25-hour work week with flexibility to accommodate operational needs. Work schedule may include evenings and occasional weekends as required. Adherence to the organization's Overtime and Self-Care policies required. This position is designated non-union due to responsibility for confidential HR processes, including access to personnel files, payroll, and disciplinary documentation.
Artificial intelligence (AI) may be used to screen, assess, or select applicants for this position by analyzing application materials and generating recommendations to support human decision-making.

NOC#12101

Job Type: Part-time

Pay: $29,900.00-$30,550.00 per year

Expected hours: 25 per week

Benefits:

Dental care Discounted or free food Employee assistance program Extended health care Life insurance On-site parking Paid time off
Ability to commute/relocate:

Orillia, ON: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's Degree (preferred)
Experience:

Human resources: 2 years (preferred)
Work Location: In person

Application deadline: 2026-01-04
Expected start date: 2026-01-12