Job Description

Human Resources, Payroll & Benefits Coordinator - Health Care

Overview

The Human Resources , Payroll & Benefits Coordinator at

Ambient Health Services

plays a critical role in supporting our employees, ensuring payroll accuracy, administering benefits, maintaining compliance with New Brunswick employment legislation, and supporting financial recordkeeping.

This position is responsible for coordinating HR administration, payroll processing, benefits and leave management, workplace injury reporting, and bookkeeping functions within a regulated home and community care environment. The role supports operational excellence, employee wellbeing, and compliance with provincial and federal requirements.

Key Responsibilities

Human Resources Administration

Coordinate onboarding and offboarding for all employees, including employment agreements, policy acknowledgements, and system access Maintain confidential personnel files in compliance with

New Brunswick employment standards and privacy requirements

Support recruitment activities including job postings, interview coordination, reference checks, and offer letters Track employee credentials, training, immunizations, CPR/First Aid, and regulatory compliance requirements Track immigration-related documentation Liaise with external immigration consultants, legal representatives, and government agencies as required Support performance management processes, disciplinary documentation, and employee relations matters Ensure HR practices align with the

New Brunswick Employment Standards Act

,

Human Rights Act

, and internal policies Support leadership with HR reporting and workforce planning

Payroll Coordination

Process accurate bi-weekly payroll for salaried and hourly employees
Ensure payroll compliance with:

Employment Standards Act (NB)

Canada Revenue Agency (CRA)

remittances (CPP, EI, income tax) Maintain payroll records, deductions, garnishments, and statutory remittances Address payroll inquiries and resolve discrepancies in a timely and confidential manner Prepare payroll reports for management review Coordinate year-end payroll activities including

T4s, T4 Summaries, and ROE

Ensure ROEs are accurate and issued within Service Canada guidelines Ensure payroll records align with HR and accounting systems

Benefits Administration

Administer group health, dental, disability, life insurance, and pension/retirement plans Provide employees with clear guidance on benefits coverage and entitlements Manage benefit enrollments, changes, terminations, and claims support Act as primary liaison with benefits providers and brokers Track and administer employee leaves in compliance with New Brunswick legislation, including: Sick leave, Vacation, Compassionate care leave, Maternity, parental, and family responsibility leaves Provide employees with clear guidance on benefits coverage and entitlements

Workplace Safety & WorkSafe Reporting

Coordinate all workplace injury, illness, and incident reporting Prepare and submit claims and supporting documentation to

WorkSafe New Brunswick

Maintain accurate workplace health and safety records and incident logs Track modified duties, accommodations, and return-to-work plans Support compliance with the

New Brunswick Occupational Health and Safety Act

Assist with Joint Health and Safety Committee documentation and reporting Support workplace safety training and audit readiness

Qualifications

Diploma or degree in Human Resources, Business Administration, Accounting, or a related field Minimum

2-5 years

experience in HR, payroll, or bookkeeping Experience in

healthcare, home care, or community services

preferred

Strong working knowledge of:

Payroll and benefits administration New Brunswick Employment Standards WorkSafe NB reporting processes Proficiency with payroll, accounting, and HRIS software High level of discretion and professionalism when handling confidential information

Key Competencies

Strong attention to detail and accuracy Excellent organizational and time-management skills Clear and professional communication style Ability to manage competing deadlines Compliance-focused and solution-oriented mindset Collaborative approach in a regulated care environment

Why Work at Ambient Health Services

Ambient Health Services is committed to providing high-quality, compassionate care while supporting a respectful, compliant, and employee-centered workplace. This role is integral to ensuring our team members are supported, paid accurately, and protected in a safe and professional environment.

Job Type: Full-time

Pay: $42,000.00-$54,000.00 per year

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off
Ability to commute/relocate:

Norton, NB E5T 1A3: reliably commute or plan to relocate before starting work (required)
Education:

AEC / DEP or Skilled Trade Certificate (preferred)
Experience:

Human resources management: 4 years (preferred) Payroll Administration: 2 years (required) Benefits administration: 1 year (required)
Licence/Certification:

PCP Certification (preferred) Professional in Human Resources (PHR) - HR Certification (preferred)
Work Location: In person