Job Description

:

The Human Resources Clerk is responsible for, but not limited to the following:


Administrative HR Support


Maintain and update employee files, records, and HR databases across multiple offices in Canada and the U.S. Prepare letters, memos, and HR-related documentation. Organize and maintain HR filing systems in compliance with company retention and legal requirements, including archiving and destruction of outdated files. Respond to general HR inquiries from staff in a timely and professional manner.

Benefits Administration Support


Assist with employee benefits enrollment, changes, and terminations. Act as a point of contact for staff inquiries regarding benefit programs. Liaise with benefits providers to resolve employee issues or questions. Maintain accurate benefits records and ensure documentation is up to date.

Recruitment & Onboarding


Support recruitment by posting job ads, screening resumes, and coordinating interview logistics. Assist with preparing interview materials and onboarding packages. Coordinate new hire orientations and maintain related documentation. Prepare and maintain U.S. employment eligibility forms (I-9) and ensure compliance with federal requirements.

Compliance, Training & Development


Assist with research on HR legislation, regulations, and company policy updates for both Canada and the U.S. Track and maintain training and development records for employees. Support initiatives related to employee performance tracking and development programs. Assist with immigration-related recordkeeping and tracking of visa documentation where required. Support HR leadership in compiling compensation and compliance-related data across Canadian and U.S. offices.

Health & Safety Support


Assist in maintaining workplace health and safety records and documentation. Support Joint Health & Safety Committee activities and compliance reporting. Help coordinate safety training, initiatives, and employee communications. Ensure safety-related policies, signage, and procedures are current and accessible. Support Canadian health and safety compliance (OHSA) and U.S. health and safety compliance (OSHA), ensuring documentation and reporting meet both jurisdictions' requirements.

Employee Communication & Engagement


Assist with the preparation of employee communications, newsletters, and internal announcements. Help organize company events, employee recognition programs, and wellness initiatives.

General Office Support


Perform routine administrative tasks such as filing, scanning, data entry, and document preparation. Provide backup support to other administrative functions as required. Contribute to the continuous improvement of HR and administrative processes.

Job Requirements:

Requirements:


College diploma or certificate in Human Resources, Business Administration, or a related field. 1-3 years of experience in human resources administration, office administration, or a related support role. Strong knowledge of office procedures and administrative practices. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); HRIS experience considered an asset. High level of attention to detail, accuracy, and organizational skills. Strong interpersonal, communication, and customer service skills. Ability to handle sensitive and confidential information with discretion. Ability to prioritize tasks and manage multiple responsibilities effectively. High degree of flexibility and adaptability to shifting priorities. Familiarity with Canadian and U.S. employment requirements; experience with I-9 documentation and immigration record keeping is considered an asset. Knowledge of basic compensation practices and employment legislation across both Canada and the U.S. is considered an asset. Valid driver's license with a good driving record.





Necessary Requirements for Applicants:


* Hold a valid driver's license with a good driving record