Job Description

PRIMARY RESPONSIBILITIES:

Keeps current on all internal policies and processes that may impact employee salary and benefits (e.g. sick leave, vacation, leave of absence, overtime etc); regularly gathers information related to time and attendance and enters the data into the system for payroll and tracking/reporting purposes; follows up and/or advises management of issues relating to allocation or balances.

Tracks and reports on mandatory employee training/certification and expiry dates (e.g. First Aid/CPR, WHMIS, OH&S etc); ensures managers are notified of expiry dates and need to re-certify; arranges training sessions, sends invitations to employees, records attendance accordingly on database; records non-mandatory education and training employees attend.

Creates helpful databases for management to complete and assists others with navigating or performing required system-related entries

Provides assistance with administering the employee payroll system and/or responds to payroll related inquiries as required.

Provides additional assistance for a wide-range of human resource related duties/responsibilities.

Ensures confidentiality and privacy of information.

Establishes OH&S related policies and procedures for the organization and work with the management team on position specific safety management processes for individual positions.

Ensures compliance with policies, procedures, and corporate initiatives; handles disciplinary processes with the management team up to and including termination.

Attends grievances, investigates, and mediates disputes; negotiates resolution to a wide range of human resource related issues.

Ensures appropriate information is placed onto employee personnel files and they are maintained in a confidential manner; ensures file access is managed appropriately and that sensitive employee information is handled in a confidential manner.

Manages the processing of the payroll system, ensuring all payroll and benefits are accurate and complete.

Generates regular and ad hoc reports as required (analyzes and ensures accuracy of data/information)

Governance of master schedule for all Thomas' Circle of Care homes (including updating ongoing spreadsheet, part-time contracts, shift changes, and notifying Manager/House Leader of amendments)

Oversight of internal posting (including posting of positions, tracking of applicants, contract/letter of offer tracking)

Ensure efficient scheduling of staff (including collaboration with Program Director to determine home ratio's)

Continuous monitoring and tracking of call-in merge form, address concerns raised with TCOC House Leaders and/or Managers

Tracking, scheduling, and reporting of training

Track and record extended leaves and returns (maternity leave, medical leave, extended vacation, regular vacation, education leave, etc), and fill vacancies accordingly

Tracking/reporting of overtime, and developing/implementing procedures to minimize

QUALIFICATIONS:

Formal Education -

A related two-year diploma/certificate (e.g. Human Resource Management, Business Administration) or similar program from a recognized learning institution is preferred.

Experience -

Progressive and significant 3 years experience working in the HR profession, administration experience, working independently performing a wide range of administrative responsibilities and handling a variety of initiatives

Experience with establishing and maintaining effective staffing and scheduling systems.

Onboarding new employees on Dayforce system.

Send your resume to hiring@thomascare.org

Job Type: Full-time

Benefits:

Dental care Extended health care On-site parking Paid time off
Ability to commute/relocate:

Regina, SK: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person