Job Description

Job Overview

We are seeking a dedicated and organized Human Resources Assistant to support our HR department in Recruitment and related tasks. The individual in this role is responsible for external and Internal recruitment processes.

PRIMARY RESPONSIBILITIES:

End to End Recruitment Arranges new employee orientation and ensures all items on the orientation checklist are completed and returned to Human Resources (e.g. banking information, personal data, etc) and the Manager (e.g. safety requirements, etc) and completed checklists and required documentation is shared for payroll purposes and stored in the employee's personnel files. Develops and/or updates and communicates organization reporting structure/charts. Develops and/or updates employee contact information database; includes emergency contact information for the management team. Creates helpful databases for management to complete and assists others with navigating or performing required system-related entries. Responds to a wide-range of HR related enquiries; researches information as necessary. Provides assistance with administering the employee payroll system and/or responds to payroll related inquiries as required. Creates and maintains efficient and effective technology or paper-based files (e.g. personnel files, employee data, employment applications, etc). Troubleshoots system related issues and follows up with off-site support as required. Provides additional assistance for a wide-range of human resource related duties/responsibilities. Ensures confidentiality and privacy of information. Takes minutes at meetings and perform other duties as need arises.
QUALIFICATIONS:

Formal Education -

A related two-year diploma/certificate (e.g. Human Resource Management, Business Administration) from a recognized learning institution is preferred.

Experience -

One (1) to three (3) years' experience working in the Human Resources profession including specific experience in Recruitment .

Skills -

Computer skills (Word, Excel, PowerPoint, email, internet, Microsoft Teams)

Communication Skills (communicates well with staff, keeping them informed; has writing, documentation skills (good grammar, spelling)

Attributes -

Interpersonal - is approachable and has a friendly demeanor; is highly confidential and respects the privacy of individuals Teamwork - respects diversity of people and thought, recognizing others have opinions; collaborates the values and input of others; communicates well to keep others informed of information that impacts themselves/their work environment, oriented, is helpful and responsive, committed to process improvement opportunities Detail focused - has an exceptional orientation to working with highly detailed information, analyzes reports/spreadsheets Organization/planning - works to ensure all deadlines are met; plans work flow and responsibilities independently Adaptability - understands need to be flexible; can work with frequent interruptions without becoming stressed or anxious; multi-tasks without difficulty and will additional hours as necessary to get the job done Goals/objectives - understands need for accountability and takes responsibility to ensure all aspects of the positions are performed well Personal and Professional Attributes - understands and demonstrates the values of the organization; respects confidentiality and privacy of information
Working Conditions -

This is primarily a sedentary role

Work responsibilities may require the individual to work additional hours outside of normal working hours

Additional Notes:

Employment is conditional upon a positive outcome from a criminal background and vulnerable record check

Verification of education is required

Reference checking will be conducted

Job Type: Full-time

Benefits:

Dental care Extended health care On-site parking Paid time off
Schedule:

Monday to Friday
Ability to commute/relocate:

Regina, SK: reliably commute or plan to relocate before starting work (preferred)
Language:

English (preferred)
Work Location: In person

Expected start date: 2025-07-28