Job Description

HR Executive Assistant

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

ABB Installation Products Division (formerly Thomas&Betts),is the number one manufacturer of electrification products in North America with a 125-year history of providing innovation and customer- focused solutions for connecting and protecting electrical systems, as well as a unique differentiated medium voltage offering. Our products are used all around you, every day - orbiting the earth, working on Mars, on the fastest trains we ride, in the fastest cars of the world, crossing oceans, in factories producing your food, in the tallest buildings of the world, in the most modern hotels and in the walls of your home. With a portfolio of more than 200,000 products marketed under more than 38 premium brand names, our Division offerings are found wherever electricity is used. In this position, you provide general administrative support in the Human Resources Department for the Canadian fiduciary component and the Electrification group. You act as contact person for requests, providing solutions to those within your competences and forwarding others to the appropriate interlocutors. You play a critical role in the flow of administrative processes and procedures within the business, prioritizing requests and providing confidential assistance to the management team.

Your responsibilities

• Assist the human resources fiduciary manager in the day-to-day management. Be the direct link between the various departments and the fiduciary manager, e-handle management, agenda, expense account, travel organization and file approval, handle requests received by e-mail that fall within your competences, as well as assist with the organization of important events for the activity, including travel logistics, reservations, and catering.
• Support the client groups of the human resources fiduciary manager, as well as be involved in updating and drafting policies related to the Human Resources Department and offer support in maintaining the HR portal and updating information.
• Manage, plan, and support the team in setting up certain activities of the department throughout the year. Be the contact person with several stakeholders.
• Compile specific reports, presentations, organizational charts. Handle the internal correspondence on behalf of the activity manager.
• Support the writing of professional communications, ensure that knowledge is shared and that employees are informed of any changes made.
• Handle all requests from abroad within your competences.
• Manage certain HR contracts in the management of invoices, purchase orders, and payments.
• Participate in the development of internal programs for all Canadian employees.
• Offer support for all related activities.

Your background

• College diploma in administrative management (or related field) as well as 2-3 years of experience in an administrative or assistance position.
• Knowledge of the field of human resources (an asset).
• Ability to prioritize and perform several tasks, with a very good sense of organization and priorities as well as being autonomous and demonstrating a good capacity for initiative.
• Friendly and approachable behaviour, with a dynamic and enthusiastic approach to work.
• Strong written and spoken communication skills, and fluency in French and English, both spoken and written.
• Proficiency in Microsoft Office, including PowerPoint, Excel, and Word.

Benefits

• Retirement plan
• Wellbeing program
• Healthcare plan
• Accident insurance

More about us

We look forward to receiving your application. If you want to discover more about ABB, take another look at our website www.abb.com. For the 4th year in a row, ABB Canada has been recognized as one of Canada's top employers by Forbes Magazine and has been ranked #1 within the industry category. Also named as Canada's Top 100 Employers, Montreal's Top Employers, Canada's Top Employers for Young People, and Best Candidate Experience Award (CandE Award), ABB's culture and commitment are to provide a caring workplace where everyone collaborates, feels valued, respected, included and supported. Also committed to ensuring that all policies and practices respect the Employment Equity Program, we aim for our workforce to be truly representative of the four designated groups; women, aboriginal people, members of visible minorities, and/or persons with disabilities. ABB will provide reasonable accommodation to the applicant with disabilities and encourage applicants to self-identify in the application process. #LI-hybrid