Job Description

Role Summary

Reporting to the HR Manager, the Human Resources (HR) Coordinator is primarily responsible for aiding the HR department with a variety of administrative-related tasks. The HR coordinator will lead the facilitation of onboarding program, full cycle recruitment and the hiring process. This individual will prepare Word, Excel, and PowerPoint documents, proofread HR-related documentation, and provide suggestions for policy and procedural improvements. The incumbent will be able to work autonomously and efficiently to ensure the end-to-end running of operation and provide support in different areas within HR functions as directed.

Core Responsibilities

Administrative Support

Support the Human Resources (HR) Department with various HR functions as requested Prepare Word, Excel, and PowerPoint documents as directed Enter data into spreadsheets Proofread HR-related documents and correct any spelling or grammar errors Audit HR policies and procedures in place and provide suggestions on updates and/or improvements Respond to Internal and external HR related Inquiries or requests and provide HR related assistance Schedule meetings, Interviews, HR event, etc. and maintain the team's agenda Assist with regular research and compliance initiatives regarding HR issues Organize and maintain records of personnel-related data (payroll, personal, leave, HR metrics, etc.) Locate filed materials upon request, ensuring that materials are given only to authorized parties Add new material to files and records

Recruitment

perform orientations, onboarding, and updates new hire records. Work with Manager across the organization on identifying recruitment or hiring needs and initiatives Develop and/or update job descriptions as required Utilizing our HRIS system for all record keeping and recruitment needs (BambooHR) Assist in sorting and shortlisting incoming resumes Develop new interview questions based on various positions Support in the production of Offer Letters/negotiation process Support in Onboarding and new hire package process

Payroll Support

Payroll Administration for multiple regions (CAD, IRE, USA) Adjustment Entries, New Hire Entries, Direct Deposit Entries Payroll Tickets and Inquiries Salaries and Merit Increase Changes ROE Administration T4 generation support Banking Changes

Skills

Highly organized. Outstanding communication and Interpersonal skills. High degree of flexibility and adaptableness. Coachable and eager to learn. Excellent time management skills High degree of integrity Strong collaboration with others. Builds rapport with internal stakeholders. Consistency in quality of work. Attention to detail. Excellent problem-solving. Strong teamwork skills. Strong independence in role. Resourceful and clever.

Role Qualifications

A completed degree or diploma in the field of Human Resources, Business Administration or relevant field 1-2 year(s) of work experience in a HR related role or setting Outstanding communication and Interpersonal skills Strong ability in using MS Office Highly organized Strong teamwork skills High degree of flexibility and adaptableness Excellent problem-solving skills Computer literacy, including effective working skills of MS Word, Excel, PowerPoint and email required Excellent time management skills Experience within the IT Industry Is considered an asset * Exposure to payroll administration is an asset