Job Description

HUMAN RESOURCES COORDINATOR

OPPORTUNITY DETAILS

Data Management

- Fully trained and capable of creating new files and updates within HRIS and producing reports and analysis as required.

- Participate in the data collection for OACAS, Ministry and internal HR surveys.

- Create and maintain various staff information (intercom list, mailboxes)

Policy & Procedures

- Review and provide recommendations on the agency's Health and Safety and Human Resources policies.

- Ensure compliance on annual requirements for staff adherence to policies and procedures (i.e. Confidentiality and Privacy).

Benefits Administration

- Enroll new workers in benefits (Extended Health & Dental, Life Insurance, AD&D and Long-Term Disability, Pension Plan)

- Input transactional information into benefits carrier websites, OMERS data maintenance and pension year end reporting.

- Prepare medical leave paperwork for short term disability and assist employees with long term disability process.

Health & Safety

- Bi-Annual Fire Drill coordination.

- Member of the JHSC (Core Certified Management Member)

- Distribution and maintenance of documentation necessary to ensure compliance with the Ontario Occupational Health & Safety Act and other relevant legislation

- Annual health and safety training (Workplace Violence and Harassment)

- Complete and maintain WSIB documentation.

Recruitment / Orientation / Onboarding

- Post job vacancies, manage applicant lists and assist managers with interviewing and selection processes.

- Ensure equity, anti-racism and anti-Colonialism is embedded through the process.

- Participate in interviews when needed.

- Prepare employment contracts for prospective employees.

- Coordinate orientation and onboarding of new workers (paperwork, office tour, etc.)

- Order business cards and maintain inventories as needed.

Training

- Provide leadership on organization and coordination of training needs / event planning sponsored through OACAS.

- Register staff for OACAS training events working closely with OACAS contacts.

- Assist with the coordination of training events held within SLCAS (room bookings, registration for events)

- Deliver training sessions for all staff (Workplace Violence and Harassment, The Working Mind, etc.) as needed;

Absence Management and Vacation Records

- Assist workers and managers with time off inquiries.

- Provide time off reports and analysis when requested.

Other Human Resources, Training, and Health and Safety duties as assigned.

Minutes of Meetings

- Take minutes for various agency meetings as requested - i.e. monthly staff meetings; management meetings.

Primary Back-Up to Executive Assistant

Other Office Administration duties as assigned.

We welcome applications from racialized groups, First Nation Inuit or Metis persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. Accommodations are available for applicants with disabilities throughout the recruitment process in accordance with the Ontario Human Rights Code.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $63,270.00-$81,261.00 per year

Benefits:

Company pension On-site parking Paid time off
Work Location: In person