Job Description

The HR Associate/Clerk provides administrative and clerical support to the Human Resources department, ensuring accurate record keeping, compliance with Ontario labour laws, and efficient day-to-day HR operations. This role assists in recruitment, onboarding, employee data management, and general HR correspondence while maintaining a high level of confidentiality.

Key Responsibilities

1. Administrative Support

Maintain and update employee personnel files in compliance with the

Ontario Employment Standards Act (ESA)

and company policies. Prepare HR-related correspondence, reports, and forms. Support HR initiatives, training sessions, and employee engagement activities.

2. Recruitment & Onboarding

Assist with job postings on internal and external platforms. Schedule interviews, coordinate candidate communications, and prepare interview materials. Process new hire documentation, including employment agreements, confidentiality forms, and policy acknowledgments.

3. Payroll & Benefits Assistance

Support the payroll process by collecting and verifying timesheets and attendance records. Assist employees with benefits enrollment forms and respond to general benefits-related inquiries.

4. Compliance & Recordkeeping

Maintain HR databases and spreadsheets for attendance, vacation, and sick leave tracking in compliance with

ESA

and

Occupational Health and Safety Act (OHSA)

requirements. Prepare reports for audits, compliance reviews, and internal management needs.

5. Employee Relations Support

Respond to general HR inquiries from employees and managers, escalating as required. Assist with organizing employee recognition events and wellness initiatives.

Qualifications

Education & Experience

Post-secondary education in Human Resources, Business Administration, or related field (Diploma or Degree). 1-2 years of administrative or HR-related experience preferred.

Skills & Competencies

Strong organizational and time management skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Knowledge of HRIS systems (e.g., ADP, Ceridian) is an asset. Familiarity with

ESA

and

OHSA

requirements. High level of attention to detail and confidentiality.
Job Type: Full-time

Pay: $20.00 per hour

Work Location: In person