Job Description

Harmonize Family Services

Start Date:

January 5

Schedule:

Part-Time, Monday-Wednesday, 8:30 AM - 4:30 PM

Location:

Edmonton, AB

About Us

Harmonize Family Services is a community-driven organization dedicated to providing

trauma-informed, person-centered care

to youth and individuals in our group home and group care programs. We are committed to ensuring that every person we support feels safe, respected, and empowered. Our homes operate 24/7, and our staff play a vital role in shaping positive outcomes for children and youth who have experienced complex challenges.

Our HR team is central to maintaining the high standards of care we deliver. We ensure all employees are

properly trained, supported, and aligned

with our mission. As we continue to grow, we are seeking team members who value compassion, professionalism, and strong organizational excellence.

Position Summary

The HR Administrator plays a

critical operational role

within the HR department by supporting full-cycle recruitment, onboarding, training compliance, HR data management, and day-to-day administrative functions. This position requires a high level of accuracy, professionalism, and the ability to manage multiple priorities simultaneously in a fast-paced environment.

The ideal candidate is someone who thrives in a structured workflow, understands confidentiality, and can confidently support managers, new employees, and ongoing HR processes. This role ensures that every new hire entering Harmonize Family Services receives a smooth, well-coordinated hiring and onboarding experience, while maintaining precise HR records, compliance documents, and communication tracking systems.

Key Responsibilities

1. Recruitment & Onboarding Coordination

Support full-cycle recruitment including resume screening, pre-screen interviews, and interview scheduling. Conduct structured pre-screen calls using provided scripts to confirm availability, driver status, first aid certification.

2. HR Documentation & Personnel File Management

Prepare complete, organized binder packages for all new hires following the standardized document order. Upload all onboarding documents to the shared drive and ensure accuracy in naming conventions. Maintain up-to-date personnel files by filing new documents, training certificates, LOA forms, and policy acknowledgements.

3. HR Data Tracking, Rosters & Leave Administration

Update all HR tracking systems including New Hire Data Sheet, HR Data Sheet, Contact Lists, and Termination Records. Assist with maintaining accurate employee lists for scheduling, coverage planning, and communication distribution.

4. Training Compliance & Orientation Support

File completed certificates in personal files and update the Training Certificate Tracker. Track and record orientation attendance, file signed documents, and confirm all new hires sign the updated Restraining Policy.

Qualifications

Degree or Diploma in HR or related field. 1-2 years of HR or administrative experience (non-profit or social services experience is an asset). Strong attention to detail and exceptional organizational abilities. Ability to manage confidential information with professionalism and discretion. Excellent communication, customer service, and interpersonal skills. Ability to multitask and prioritize in a fast-paced environment. Proficiency in MS Office (Excel, Word, Outlook). A valid driver's license is required.
Job Types: Part-time, Permanent

Pay: From $21.00 per hour

Work Location: In person