Job Description

Position: HR Administrator

Location: Kemptville Board Office - Kemptville

Hours of work: 35 hours/week

Salary: $55,375 - $65,147 per annum

Effective: Immediately

Job Summary

The HR Administrator provides essential support to the Human Resources department, with a focus on attendance management, health and safety support, recruitment coordination, and general HR administrative functions. This role ensures smooth HR operations and contributes to a positive employee experience while maintaining compliance with relevant legislation and collective agreements.

Duties & Responsibilities

Attendance Management Support

Monitor, update and assist with attendance records, including sick leave, vacation, and other absences. Assist in the administration of attendance programs and reporting systems. Monitor employee attendance records, absence thresholds, identify patterns of concern, and coordinate follow-up actions in collaboration with managers and Principals including assistance in facilitating employee meetings.

Health and Safety Administration

Maintain compliance with the Occupational Health and Safety Act and AODA requirements. Support with the administration of Board training software. Assist with the coordination of health and safety training sessions and maintain training records. Support the Health and Safety Coordinator with initiatives, committees (e.g., Joint Health and Safety Committee), and other related responsibilities. Assist in incident reporting and follow-up procedures.

Recruitment Support

Support with recruitment administration including, posting of job advertisements and managing applicant tracking systems. Assist in the scheduling of interviews for candidates and coordinate follow up communications. Conduct reference checks and assist with onboarding documentation where required. Support job fairs and CDSBEO recruitment initiatives.

General HR Administrative Support

Maintain and update employee files and HRIS databases. Prepare HR documents relating to various employee groups. Respond to employee inquiries and provide general HR department support that is transient in nature.

Qualifications

Diploma or degree in Human Resources, Business Administration, or related field. 1-3 years of experience in HR administration or coordination. Strong understanding of employment legislation and collective agreements. Proficiency in HRIS systems and Microsoft Office Suite. Demonstrated experience with Microsoft Excel and a strong ability in the area of data management. Excellent organizational, communication, and interpersonal skills. Ability to handle confidential information with discretion.

Send application and curriculum vitae no later than:

Tuesday, October 7, 2025 by 4:00pm to e-mail: hr@cdsbeo.on.ca

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

The CDSBEO adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce. We encourage applications from Indigenous peoples, racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as others who may contribute to the further diversification of ideas.

The CDSBEO acknowledges that our schools are located on the unceded, traditional Algonquin territory of the Anishinaabe people as well as the land of the Mohawk territory of the Haudenosaunee/Rotinonhsho'n:ni people. We respect both the land and the people of this land including all Indigenous people who have walked in this place.

Pursuant to the Accessibility for Ontarians with Disabilities Act, (AODA), if applicants require accommodations at any time throughout the application process, please reach out prior to the posting closing date

Job Types: Full-time, Permanent

Pay: $55,375.00-$65,147.00 per year

Benefits:

Paid time off
Work Location: In person