Job Description

About Us:

Kiwanis Nursing Home is a respected long-term care facility located in Sussex, NB. We are committed to providing compassionate and professional care to our residents in a safe and supportive environment. As we continue to modernize our operations, we are embarking on a major digital transformation--transitioning to a paperless HR environment and implementing a new Human Resources Information System (HRIS).

Position Summary:

This summer, we're looking for a motivated and detail-oriented student to join our team and play a key role in launching our new HRIS system. As the HR Administrative Assistant, you'll be instrumental in helping us digitize our records, organize employee files, and support the successful rollout of our paperless HR initiative. This is a unique opportunity to contribute to a meaningful project while gaining valuable hands-on experience in Human Resources and office administration.

Key Responsibilities:

Scan, upload, and organize documents into digital folders with exceptional accuracy Maintain both physical and digital filing systems during the transition phase Handle confidential employee information with discretion and professionalism Collaborate with the HR Manager to ensure smooth process transitions Perform general administrative tasks including photocopying, organizing, and filing

Qualifications:

Currently enrolled in a post-secondary program in Human Resources, Business Administration, Office Administration, or a related field Strong attention to detail and organizational skills Excellent time management and ability to work independently Comfortable working with technology and learning new systems Proficient in Microsoft Office (especially Word and Excel) High level of discretion and professionalism when handling sensitive information Able to sit and stand for extended periods during document handling and scanning

Why Join Us This Summer?

Play an essential role in a major project at our nursing home Build real-world experience in HR operations and systems implementation Work with a friendly and supportive team in a professional healthcare setting Make a meaningful impact on how we serve our staff and residents

Work Conditions:

Typical working hours are Monday-Friday 8:00am - 4:00pm Hourly rate - $16.65 On-site at Kiwanis Nursing Home in Sussex Temporary full-time position from approximately June to August Long periods of sitting and standing Occasional lifting of storage boxes and other office supplies
If you are highly organized, detail oriented, and thrive in a supportive environment, we invite you to apply today to join our dedicated team at Kiwanis Nursing Home!

Job Types: Full-time, Fixed term contract, Seasonal
Contract length: 8 weeks

Pay: $16.65 per hour

Benefits:

Company events Flexible schedule On-site parking
Flexible language requirement:

French not required
Schedule:

8 hour shift Day shift Monday to Friday
Ability to commute/relocate:

Sussex, NB: reliably commute or plan to relocate before starting work (required)
Education:

Secondary School (preferred)
Work Location: In person

Application deadline: 2025-06-02