Job Description

Position Title: Hearings Assistant

Department: General Counsels Office

Location: Toronto, Montreal

Status:

Contract 12 months

(Hybrid)

Day in the life of:

As a self-regulatory organization, the Canadian Investment Regulatory Organization (CIRO) is committed to setting high regulatory standards for the investment industry, safeguarding investors, and supporting the integrity of Canada's capital markets. Join a growing team and contribute to the dynamic and complex world of Canadian capital markets.



The primary function of the Hearings Assistant is to support the Hearings Office in administering CIRO disciplinary and regulatory hearings across Canada. The Hearings Assistant also provides support in relation to the department's corporate governance activities, including meetings of the Board of Directors, Board Committees, Regional Council, and Dealer Members as required.

Core Responsibilities:

Provide administrative support to the Hearings Office in administration and effective coordination of hearings (in-person, electronic or hybrid), including coordination of travel and venue logistics for hearings across Canada Assist with preparation and circulation of correspondence, updates and reports Assist with preparation and review of hearing-related documents, including formatting, publication and redactions of hearing and other records as needed Processing and maintaining hearing and other records, including tracking hearing-related expenses Provide support for the Ontario Regional Council, including meetings' coordination and preparation of minutes as needed Provide assistance and back-up to Assistant Corporate Secretary with uploading and maintenance of electronic records for Board and Committees meetings, education and attestations, coordinate and assist with corporate filings and other matters as needed Provide assistance and back-up for other GCO functions as needed

Key Skills and Competencies:

Must-haves

Relevant post-secondary degree or prior administrative tribunal or court experience Relevant administrative assistant experience Bi-lingual in French and English Knowledge of Microsoft Office Suite and SharePoint, electronic communication platforms (such as Webex and MS Teams), e-hearing solutions (such as Case Center) and board books (such as Diligent Boards)

Nice to Haves

Understanding of administrative tribunals, including their processes and documents that may be used in the course of a hearing Strong organizational and time management skills Excellent interpersonal and communication skills (written and verbal) Demonstrated ability to multi-task maintaining accuracy in a record intensive environment Ability to exercise good judgment and work independently Knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint Ability to deal professionally and effectively with hearing participants, counsel, hearing panel members, board members, et al. Precision, accuracy and exacting attention to detail

What we offer:

Competitive base salary in alignment with market Performance based bonus
Hybrid work environment Employer paid Health Benefits and Spending Account that offer flexibility to meet your individual or family needs as of day one Defined Contribution Pension Plan with company matching that starts on your first day of employment
Paid flex days and sick days
Vacation days Maternity Leave Of Absence/Paternity Leave Of Absence top up
Paid continuous learning and continuing development including designations


Asterisked offerings are not applicable to contracts*

Why the Canadian Investment Regulatory Organization (CIRO):

Our purpose and our impact:

With offices across Canada - from Vancouver to Montreal, our mission is to promote healthy capital markets by regulating fairly and effectively so that investors are protected and confident investing in their futures. As regulators, we understand that we are all investors, and therefore a career with us is a purposeful career: protecting our future.

Culture and Working Environment:

Life at CIRO is purpose and performance- driven. We foster an inclusive culture where teamwork, a forward-thinking attitude, and integrity are at the core of everything we do. This creates an environment where employees thrive, grow, and are empowered to learn and contribute their best.



Joining CIRO means becoming part of a dynamic and transparent organization that values accountability and is committed to maintaining the highest standards of regulatory oversight in the financial industry.



Looking for a career where you can safeguard the integrity of Canadian markets? Join CIRO and be part of the team that secures our financial future.

Our Commitment:

CIRO is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). CIRO will provide accommodation to job applicants with disabilities throughout the recruitment process. Should you require accommodation, please contact Human Resources.



CIRO is a pan-Canadian organization that oversees all investment dealers and trading activity in marketplaces across Canada. This position requires the ability to communicate with employees in CIRO regional offices and other CIRO stakeholders across Canada. Accordingly, proficiency in both official languages of Canada (French and English) is mandatory. Due to the frequent interactions with internal and external English-speaking members, clients, representatives, firms, Canadian provincial and territorial securities regulators, and employees situated outside of Quebec, the position requires a fully bilingual candidate.



No part of our recruitment process uses artificial intelligence (AI) to screen, triage, or assess candidates. All applications are reviewed by our hiring team.





While we appreciate receiving applications, only those applicants who closely meet the position requirements will be contacted.



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