Job Description

Role Overview

As the Health & Safety Administrator, you will play a key role in supporting the Thorpe Group commitment to - 'Target Zero' safety culture. Reporting directly to the HSE Manager, you will contribute to ensuring project services exceeds all internal safety management system protocols, and external compliance standards. As part of the administrative team, you will collaboratively promote and support the safety culture across all departments, locations, and project operations.

Key Responsibilities

Manage HSE Communications: Serve as the primary point of contact for internal and external safety communications for all regions, including answering phone calls, responding to emails, and greeting visitors to maintain a professional atmosphere. Schedule and Coordinate: Organize appointments, meetings, and regional OHC meetings for HSE Management team members, managing calendars and ensuring all necessary materials are prepared in advance. Maintain Filing Systems: Develop and maintain organized filing systems for both physical and digital documents, ensuring records are easily accessible and up to date. Data Entry and Database Management: Manage Site Docs reporting program. Input and update information in databases and spreadsheets, generate monthly HSE performance reports, supporting the WCB claims management system ensuring accuracy and confidentiality of sensitive information. Support the HSE Manager: With the implementation and development of the HSE safety management systems, strategic safety performance planning, polices, standards, practices, and procedures. Assist in the COR auditing process, and maintain compliance with ISN Networld, Avetta, Compass, and other regulatory client management systems. Handle Administrative Tasks: Perform various HSE administrative duties such as managing safety protective equipment re-stocking (KeepStock program), and procurement, purchasing, invoicing, and reporting monthly usage and budgets, new hire onboarding and orientation administration, maintaining training records and re-certification. Administration

Required Skills and Qualifications

Communication Skills: Strong verbal and written communication skills are essential for interacting with staff and clients effectively. Organizational Skills: Ability to prioritize tasks and manage time efficiently to handle multiple responsibilities. Technical Proficiency: Familiarity with office software (e.g., MS Office Suite) and office equipment is necessary for performing daily tasks. Attention to Detail: A keen eye for detail is important for maintaining accurate records and producing high-quality documents. Previous Experience: Prior experience in an administrative role is often preferred, along with a relevant degree or certification. Post secondary education in Occupational Health & Safety Practitioner, National Health, and Safety Administrator (NHSA) considered an asset.

Work Environment

The Heath, Safety & Environment Administrative Assistant: Typically works in a central office setting, but may require some travel, and exposure to a wide range of projects. An opportunity to work in a variety of industrial, commercial, and institutional environments. The role requires adaptability and the ability to work in a fast-paced environment, with an opportunity to directly contribute to the success of our HSE program.

Job Types: Full-time, Permanent

Pay: $35,000.00-$50,000.00 per year

Work Location: In person