Job Description

What You'll Do

The Governance Coordinator is the first point of contact for Chief and Council and is responsible for providing confidential and comprehensive professional administrative, technical, and clerical support to Chief and Council in alignment with approved practices, policies, budgets, and standards. This employee supports Chief and Council and the Executive Director by assisting with the coordination and execution of governance services, public relations activities, and community meetings.

The Governance Coordinator ensures the effective management of day-to-day communications, filing systems, records, and correspondence for Chief and Council. Responsibilities include preparing and setting up for meetings, taking minutes, drafting official communications, following up on meeting action items, planning agendas, and ensuring the smooth flow and tracking of information.

This position works closely with department heads and Boards and Committees reporting to Chief and Council, relays communications from community members and external stakeholders to Council, and prepares honorarium payments as required. Additionally, the Governance Coordinator assists in organizing travel arrangements and providing support for community meetings and other related duties essential to the Nation's affairs.

A key element of success for this employee is the development and maintenance of an awareness and understanding of all relevant governance issues that the Chief and Council are working on, and to have all key information on hand or readily accessible to facilitate and support the deliberations and decisions of Chief and Council. Other related duties.

Valued Qualifications

Experience:

Three years experience working in a clerical/administrative support role. Experience/training preparing proposals, briefing notes, meeting minutes, reports, and other communications applying standard formatting practices.

Knowledge:

Mature and professional individual with a high school diploma, and an equivalent combination of education and/or training. Knowledge of/willingness to learn and respect cultural diversity regarding local Indigenous culture.

Skills:

Proficient in MS Office, Adobe Acrobat, Google Workspace(TM), Zoom, internet use, spreadsheets, databases, and basic computer upkeep. Strong interpersonal, verbal, and written communication skills, including active listening skills. Strong organizational skills and attention to detail.

Abilities:

Strong ability to adapt to changing priorities, apply problem-solving skills, manage competing demands, and meet deadlines Ability to work professionally and collaboratively with internal and external stakeholders, while building and maintaining positive working relationships Ability to handle confidential information with discretion and exercise sound judgment

Other (required):

Willingness and ability to work evenings and weekends for special meetings. Compliance with BC Immunization program and TB screening. Satisfactory completion of a police information check Ability to provide own transportation to and from work Valid Class 5 BC Driver's License and Drivers Abstract.

Optional (assets):

Experience with or an understanding of First Nations Governance Certified Municipal Clerk (CMC), or similar, designation. Ability to speak Dene and/or Cree.

Work Setting

This work takes place Monday to Friday, 8:30 a.m. to 4:30 p.m., excluding holidays. The majority of work occurs at a desk using desktop peripherals. Some travel, evenings, and public meetings. Will be required to use a company vehicle to run errands related to the work. Overtime as approved by the Supervisor. Interacts with employees, management staff, and community members. May be exposed to emotionally charged situations.

Benefits

Join the FNFN team and enjoy a competitive hourly wage and a standard 35-hour work week. We offer a comprehensive benefits package (health/dental, insurances, weekly indemnities), a pension plan, and three weeks vacation to help you recharge. The rate offered will reflect your certifications, experience, knowledge, skills, and other valuable attributes.

Ready to Apply? Here's How:

Closes:

when filled. *Preference may be given to qualified First Nation's applicants. Kindly forward your cover letter and resume.

We thank all individuals for applying, but only those applicants whose applications clearly demonstrate meeting all of the requested minimum requirements will receive a reply. Constitution Act, 1982 [Section 35]; Canadian Charter of Rights and Freedoms [Section 15(1)]; Canadian Human Rights Act [Section 16(1)]; Employment Equity Act [Section 5(a), 10(b)]; Declaration on the Rights of Indigenous Peoples [Article 22]; ILO Convention 169 on Indigenous and Tribal Peoples in Independent Countries.*

Job Types: Full-time, Permanent

Pay: From $32.15 per hour

Benefits:

Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance Paid time off Vision care
Work Location: In person