Job Description

Please note: This job posting will close on November 3, 2025, at 5 PM and this posting is for an existing vacancy.

Objective:

The Governance and Board Relations Manager is responsible for providing high-level administrative and governance support to the OFIFC Board of Directors and its committees. This role ensures the effective coordination, documentation, and communication of Board activities while upholding best practices in governance and compliance with organizational bylaws and relevant legislation.

Key Deliverables:

Timely Coordination and Documentation of Board and Committee Meetings: Agendas, minutes, and supporting materials are prepared and distributed accurately and on schedule, with follow-up on action items. Effective Governance Record Management: Maintenance of secure, up-to-date records including Board policies, resolutions, member terms, and confidential documentation. Seamless Communication and Support for Board Members: Facilitate clear, consistent communication between the Board, Executive Team, and stakeholders, including onboarding and ongoing support for Directors. Compliance and Policy Support: Ensure Board activities align with organizational bylaws, governance policies, and applicable legislation, supporting ongoing policy development and review.

Key Responsibilities:

Board support & Administration

Manages all board, regional and executive committee meetings, including scheduling, logistics, agenda development, and distribution of materials. Attend board and committee meetings; record and prepare accurate meeting minutes and action items. Maintain up-to-date and organized records of board documentation (bylaws, minutes, resolutions, policies). Develop and manage the annual Board of Directors, Executive Committee, Annual General Meeting

Governance Compliance & Best Practices

Ensure the organization adheres to governance best practices and relevant legal, regulatory, and policy obligations. Support the review and updating of governance documents (e.g., bylaws, board policies, codes of conduct). Monitor board-related compliance requirements, including conflict of interest disposures and term limits. Delivers Annual General Meeting Orientation Develops and advises on culturally relevant governance meeting procedures and

Board Development & Engagement

Manages onboarding and orientation for new board and committee members. Coordinate board evaluations, self-assessments, and ongoing development. Serve as a point of contact for board members, ensuring timely, confidential, an professional communication. Support board leadership in developing succession and recruitment strategies. Coordinates board training, orientation and skills development activities

Strategic & Special Projects

Support the development of the strategic plan Manages strategic planning evaluation activities Assist with annual general meetings (AGMs), or special governance-related Liaise with legal counsel or auditors on governance matters when required.

Executive Office Activities

Manages scheduling, logistics and meeting materials for members of the Executive committee. Prepares reports and speaking notes for members of the executive committee as required.

Education/Work Experience:

Post-secondary education in business administration, governance, public administration, or a related field. Minimum 3-5 years of experience supporting Boards of Directors, senior leadership, or executive-level administration. Experience in non-profit, Indigenous-led, or public sector organizations is an asset.

Knowledge & Competencies

Strong knowledge of board governance principles, procedures, and best practices. Exceptional organizational and time-management skills with attention to detail. Excellent verbal and written communication skills. Ability to maintain discretion and handle sensitive/confidential information. Proficient in Microsoft Office Suite, virtual meeting platforms (e.g., Zoom, MS Teams), and document management systems. Knowledge of Indigenous governance frameworks or cultural competency in Indigenous contexts. Familiarity with relevant legislative frameworks (e.g., Corporations Act, Not-for-Profit Corporations Act, etc.).

Working Conditions

Occasional evening or weekend work may be required to support Board meetings. Travel will be required for Board meetings or Regional meetings.

Behavioural Competencies:

Attention to detail Confidentiality & Dependability Proactive & Takes Initiative Planning & Organizing Judgment & Decision Making Effective Team Player

Culture

Takes personal responsibility to increase sensitivity, awareness and implementation of OFIFC's Neha (bundle) including foundational teachings and organisational practices in both professional conduct and work-related deliverables.

Accountability

Takes personal ownership and responsibility for the quality and timeliness of work commitments.

Critical Thinking

The ability to apply systematic, logical reasoning when addressing problems or situations in order to arrive at an appropriate solution or outcome.

Building Relationships and Strategic Partnerships

The ability to build, develop and sustain business relationships / strategic partnerships which are mutually beneficial, reciprocal and grounded in trust and respect. It is recognising we are all interdependent and working towards the common good of the organisation.

Results Orientation

The ability to accomplish established goals, deliver the outcomes required and achieve the results. It includes the efficient and effective use of all resources (time, financial, people, technology) and a willingness to take accountability for getting things done.

Teamwork and Collaboration

The ability to work collaboratively with others and address conflict in a win-win productive manner. This includes a mindset of "sharing" with others whether it is knowledge, recognition, information and skills. Working towards a common purpose for the good of OFIFC and the communities of people it serves.

What we offer:

Culture-based organization Registered Pension Plan - Employer Matching Hiring Range: $80,000 - $84,400 Full Pay Range: $80,000 - $98,000 Comprehensive Health benefits after the probationary period including Health Care Spending Account & Lifestyle Spending Account (100% Employer paid



The OFIFC is committed to building a skilled and diverse workforce; we promote employment equity and encourage applicants to indicate if you belong to one of the four designated employment equity groups Women, Indigenous peoples, Persons with disabilities, or Members of visible minorities when you apply.



Preference will be given to qualified Turtle Island Indigenous people including members of First Nations, Inuit and Metis (recognized by the Metis National Council). Applicants claiming Indigenous ancestry will be required to provide supporting documentation to substantiate their claim.

Accommodation:

The OFIFC is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.



Pre-screen Interviews are scheduled to start November 5 - 12, 2025. * Formal interviews are scheduled to take place November 13 - 21, 2025.