Job Description

JOB INFORMATION
Requisition ID: 6254
Number of Vacancies: 1 and for Future Requirements
Department: Bus Maintenance & Shops (20000505) - Garage Administration & Staff (30000507)
Salary Information: $53,398.80 - $66,775.80
Pay Scale Group: Level 5SA
Employment Type: Temporary until December 31, 2022 (1) and Regular (for Future Requirements)
Weekly Hours: 35, Off Days: Saturday / Sunday Shift: Swing -Various (Day)
Posted On: August 16, 2022, 2022
Last Day to Apply: August 18, 2022
Reports to: Supervisor - Operations Administration


The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

General Accountability

Reporting to the Supervisor, Operations Administration or designate, the incumbent is responsible for providing general administrative and clerical support services for the Garage. This includes processing payroll for garage employees; monitoring and ordering fuel, lubricants, coolant, and other garage and office supplies; coordinating contract services at the garage; performing a variety of general office services duties for the Garage and acting as a backup with bus inspection scheduling, as required.
The incumbent will be assigned to one City Garage and may be required to travel and perform essential duties and provide coverage at another garage location as required.

Key Job Functions

• Providing general administrative and clerical support for garage operations at the assigned location
• Processing payroll for the garage’s staff and hourly-rated employees, maintaining associated records for employee vacation entitlements, birthday/floater days, leaves of absence, overtime, etc.
• Reconciling labour reports against various records and resolving discrepancies
• Preparing summary attendance-related reports as required
• Monitoring, ordering and/or receiving supplies and services for the garage (i.e. fuel, engine coolant, lubricants and other garage and office supplies)
• Setting up and maintaining various central files and computerized databases relating to the garage’s work activities and performing a variety of general office services duties for the garage
• Maintaining and updating several departmental databases
• Scheduling bus inspection crew work, vehicle servicing, road calls, etc. to coincide with other repair/maintenance work to ensure operational efficiencies
• Assisting with the co-ordination of rewards and recognition events for the work location, such as Zero Injury Hours Milestones, Employee Long Service Awards, Safe Worker and Employee Retirements
• May be required to perform essential duties at another Garage location as required
• Responsible for treating passengers and/or employees with respect and dignity and ensuring the needs of passengers or employees with disabilities are accommodated and/or addressed in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a service-provider and an employer

Skills

• Use office technology, software and applications
• Maintain documentation and historical records
• Plan and organize activities / projects to meet section and organizational goals
• Create, document, and manage information and records

Education and Experience

• Completion of secondary school education or a combination of education, training and experience deemed to be equivalent combined with a few years of related work experience.
• Post-secondary education in a relevant discipline, is an asset

Additional Requirements

• Sound knowledge of modern office methods, procedures, practices and equipment
• Good knowledge of computers and proficiency in computerized applications related to the work (i.e. word processing, spreadsheets, etc.) and possess good keyboarding skills
• Good interpersonal and oral and written communication skills
• Good organizational skills with the ability to meet required deadlines
• Knowledge of garage procedures and terminology would be beneficial
• Requires a valid, non-probationary, Province of Ontario class “G” driver’s license to drive to different Garages
• Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees.

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Human Resources – Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
Note: All TTC Employees are required to be fully vaccinated as a precondition of employment in accordance with TTC's Mandatory Vaccination Policy
We thank all applicants for their interest but advise only those selected for an interview will be contacted.