Job Description

UNLIMITED POSSIBILITIES AHEAD
We believe in doing good for our customers and for ourselves. Whether it’s launching the most anticipated model of the year or purchasing a vehicle for your next adventure, great people and relationships are at every turn with OpenRoad.
We are proud of our forward-thinking culture developed over 40 years of continuous improvement initiatives. OpenRoad is one of the largest and fastest-growing automotive retail groups in the country (representing 20 automotive brands across 25 locations) with a shared vision to become the national automotive leader in customer experience. As one of Canada’s Best Employers and Best Managed Companies, we are looking for team players who are excited to continually learn, work hard, and take ownership of their role.
If you love the idea of joining an organization with unlimited possibilities to accelerate your career, then apply to OpenRoad and grow with us today!
OpenRoad Auto Group is currently seeking to expand our team with a Full-Time Operations Assistant at OpenRoad Auto Group- Head Office.
A Career at OpenRoad Means You’ll Enjoy:

• 
  
• Many opportunities for internal growth
• Discounted vehicle purchase program
• Associate perks program
• Company social events
• And more!

ROLE & RESPONSIBILITIES:

• Function as the main administrative support for Senior Management and Executives; while simultaneously acting as the gatekeeper for external contacts, clients, guests, and other key stakeholders.
• Compile and document incoming and outgoing communications including phone calls, emails, follow up request, memos, and internal correspondence for Senior Management.
• Research and provide information around various topics based on the needs of Senior Management and Operations.
• Assist in planning preparing meetings and events including: travel arrangements/itineraries, team conferences and appointments.
• Oversee Operations administrative duties including but not limited to; scheduling, email correspondence, compiling reports, meeting preparation, pick-ups and deliveries.
• Taking meeting minutes and as requested by the Senior Management and Operations Heads.
• Proofreading, editing, and formatting draft correspondence prepared by Senior Management.
• Collaborate with dealerships and departments on administrative projects/initiative
• Must follow Company safety policies and practices, and immediately, report any and all accidents to a Manager/Supervisor.
• This position will be expected to perform other duties as assigned by management.
• OpenRoad reserves the right to modify this job description as business needs require.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Have a high degree of discretion and maintain confidentiality.
• Excellent written and oral communication skills
• Excellent organization, prioritization, multi-tasking skills
• “Can-do Attitude”, highly resourceful, with willingness to support others.
• Ability to communicate with all levels of the organization, and to assimilate and understand information, in a manner consistent with the essential job functions.
• Ability to make sound decisions in a manner consistent with the essential job functions.
• Ability to work constructively with members from all departments within the dealership.
• Minimum of 2 years’ experience working as an administrative assistant, Operations assistant, or in a similar position performing office manager duties.
• High degree of accuracy & detail oriented.
• Excellent time management and prioritization skills.
• Proficient with Microsoft Office (Outlook, Teams, Word, Excel, and Power Point).
• High School Diploma required, Bachelors in Administration or Business degree is an asset.
  

Internal Candidates MUST apply by filling out the Internal Endorsement Form on the Intranet. Failure to complete the form will cause a delay in your application.
https://orag.bamboohr.com/jobs/view.php?id=3040
We are an equal opportunity employer that embraces diversity. We stand behind the growth of our associates to help them achieve their vision and goals.
JOIN US AND GROW WITH US!
We thank all those that have applied. Only those considered for the position will be contacted.