Job Description

JOB POSTING

Fundraising Assistant and Communications Support

12-month contract

Barbra Schlifer Commemorative Clinic offers trauma-informed legal services and representation, counselling and multilingual interpretation, and drives system transformation to support women and gender diverse people who have experienced violence. Rooted in the foundations of intersectionality, innovation, and a client-centered approach, we foster the skills and resilience of the people we serve and amplify their voices to create individual and collective change.

We are seeking a full-time Fundraising and Communications Assistant (12-month contract) who will play a pivotal role in ensuring the success and goals of the Schlifer Clinic's Fundraising Department are met, including but not limited to fundraising activities, fundraising and cultivation events, fundraising initiatives, foundation, corporation, and donor appeals, etc. Additionally, the position will support the overall Communications needs of the organization, including website maintenance and social media activity.

DUTIES AND RESPONSIBILITIES

Fundraising Assistant (0.6 FTE)

Reporting to the Director of Resource Development or her designate.

Database Administration: Blackbaud Raiser's Edge NXT

Maintain and update donor records with accuracy and confidentiality Process donations and issue timely acknowledgments and receipts Monitor online giving platforms (CanadaHelps, OLX) and ensure data integration Prepare data reports, queries, and exports for campaigns and stewardship Support monthly reconciliation and reporting with the Finance team

Fundraising and Resource Development

Support the fundraising department with special and virtual events including all administrative tasks such as solicitation letters, invoicing, follow-up letters and emails, acknowledgment letters, event listings, tracking ticket sales, researching, soliciting prospective donors, coordination of in-person fundraising event volunteers, coordinating and scheduling event committee meetings (as required) Create visually appealing social media and digital content and promotions for fundraising campaigns, events and initiatives With the support of the Manager, Special Events and Volunteers plan, coordinate, and execute two peer-to-peer fundraisers annually (Summer Back to School and Giving Tuesday). This includes creating a campaign plan, recruiting new volunteers, outreach to past volunteers, facilitating volunteer orientations, creating social media content calendars for volunteers and the Clinic, and using CanadaHelps to create an appealing fundraiser campaign page Support the Manager, Special Events, and Volunteers with peer-to-peer fundraising, third-party event applications, third-party event hosts, etc Prepare internal and external solicitation fundraising packages for major gifts, foundations, and corporations Prepare detailed and specific reports needed for reporting (such as social media statistics, and volunteer hours) Draft, edit, and/or format a variety of documents and communications for internal and external communications such as emails, letters, manuals, toolkits, flyers, training materials, and reports Respond to telephone, letters, and e-mail inquiries for fundraising and volunteer as needed Maintain and organize the Fundraising SharePoint

Volunteer Program Coordination

Respond to inquiries and applications from fundraising/event volunteers Support volunteer recruitment, orientation, and tracking of hours and activities

Communications Support (0.4 FTE)

Reporting to the Manager of Executive Office

Clinic Communications Support

Media Relations and Outreach Liaise with traditional media outlets to support coverage of Clinic events, campaigns, and advocacy initiatives Draft and distribute press releases, media advisories, and backgrounders Maintain and update media contact lists and track media engagement Support media monitoring and compile press clippings for internal reporting Content Development and Storytelling Contribute to the development of the Clinic's quarterly newsletter and annual report, including writing, editing, and layout coordination Draft compelling content for donor communications, advocacy campaigns, and survivor-centered storytelling Collaborate with internal teams to identify and develop stories that reflect the Clinic's mission and impact Digital and Social Media Engagement Create and schedule engaging content across social media platforms (Instagram, Twitter/X, Facebook, LinkedIn) Monitor online engagement, respond to comments/messages, and support community building. Develop content calendars aligned with fundraising and advocacy campaigns. Track analytics and prepare reports on digital performance. Internal and Cross-Team Communications Support internal communications efforts including staff updates, event promotion, and cross-departmental messaging Collaborate with program teams to ensure consistent and aligned messaging across platforms. Assist with multimedia content creation (graphics, video clips, infographics) for campaigns and events

MINIMUM QUALIFICATIONS

University degree or College diploma or equivalent/relevant experience with a minimum of 3 years in fundraising and event management and communications/marketing, preferably in the charitable/non-profit sector Experience working with Raisers Edge NXT; high degree of comfort with using a donor database with a minimum of 3 years of experience Experience working with online fundraising solutions for online giving such as Canada Helps A proven track record for donor stewardship, coordinating campaign efforts, and working collaboratively with a variety of stakeholders on strategies to increase the level of engagement of donors and sponsors. Ability to connect with donors via telephone, email, etc. Comfortable soliciting and stewarding donors and sponsors Experience in grants, foundations, and corporation applications Able to use a high degree of discretion regarding donors and other fundraising information Understanding of current and emerging best practices in stewardship and donor engagement. Demonstrated superior written communication skills, prospect and donor research, proposal writing skills, and major campaign planning Experience with a wide range of communication methods including press and social media platforms and social media management tools such as Sprout Social. Experience with creating compelling written and visual content for social media platforms Proficiency in the use of Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and graphic design tools such as Canva Excellent organizational, project planning, and time management skills, with demonstrated ability to manage multiple tasks and flexibility in meeting shifting demands and priorities. Exceptional oral communication, presentation, negotiation, and relationship management abilities to engage and successfully work with partners, supporters, and senior volunteers Outstanding administration skills Ability to maintain positive, respectful, and professional relationships with team members, community partners, and other stakeholders, welcoming diverse perspectives, and ideas Excellent interpersonal skills with a strong sense of diplomacy and demonstrated ability to build strong, collaborative relationships

CORE COMPETENCIES

Commitment to working collaboratively with and supporting women of diversity within the context of a diverse agency Engagement in a self-reflective, ethical, and collaborative practice that is non-judgmental and empathic and reflects the vision and mission statements of the Clinic Incorporation of principles of diversity and equity in responding to the service needs of women Commitment to working toward removing systemic barriers to women's independence and wellbeing Excellent interpersonal, organizational, time-management and problem-solving skills; written and oral communication skills Ability to work and support others in the context of a diverse environment Ability to work independently and as part of a team in a multi-disciplinary environment Be a self-starter, creative and highly motivated Share ideas and differences in the spirit of collaboration and cooperation Commitment to ongoing personal and professional development
Barbra Schlifer Commemorative Clinic is an equal opportunity employer that welcomes candidates from equity-seeking groups and is committed to providing accommodation for people with disabilities. Please let us know if you require accommodation due to a disability during any aspect of the recruitment process, and we will work with you to address your needs.

SALARY RANGE

: $47,320 annually. The position includes a comprehensive health and dental benefits package offered through a group plan as part of our United Way membership, upon successful completion of the probationary period.

DURATION

: 12 months

APPLICATION: Send cover letter and resume as ONE attachment, PDF or Word, to hr@schliferclinic.com with subject heading

DEADLINE: September 28, 2025 (posting will remain open until suitable candidate engaged)

Barbra Schlifer Commemorative Clinic is an equal opportunity employer that welcomes candidates from equity-seeking groups and is committed to providing accommodation for people with disabilities.

Please let us know if you require accommodation due to a disability during any aspect of the recruitment process, and we will work with you to address your needs.

We thank all candidates for their interest.

However, only those applicants selected for an interview will be contacted.

NO PHONE CALLS PLEASE

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $47,320.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance Vision care
Work Location: In person

Application deadline: 2025-09-28