Job Description

....Every Child and Youth living life at their full potential.At Grandview Kids we provide family-centred paediatric assessment, treatment, rehabilitation services and specialized programs. Along with their families, we support children and youth with communication, social, physical and developmental needs to achieve their potential at home, in the community and at school. We are dedicated to inspiring possibilities, fostering development, and supporting growth and personal achievement for our children and youth, their families and our staff members. Our team-oriented approach inspires our staff to collaborate, share ideas, and work with a variety of professional disciplines. We offer a stimulating environment with an exceptional variety of opportunities in the field of paediatric rehabilitation.The next two years will be a period of unprecedented growth as we work on a major capital expansion for our new facility in Ajax.If you are looking for an opportunity that offers personal and professional rewards, that makes a real difference and enriches the lives of others, then Grandview Kids is the place for you! We are excited to be accepting applications for the following position:Fundraising and Database Administrator

• Regular Full-time - 37.5 hours/week (includes some evenings, weekends and statutory holiday)
• Commencing September 2022

Under the direction of the Grandview Children's Foundation (Grandview Kids Foundation/GKF) Executive Director, the Fundraising and Database Administrator will provide support to the Annual Program and Capital Campaign ensuring that we meet and/or exceed our fundraising goals. The Fundraising and Database Administrator maintains administrative and data management systems, provides support to the Board of Directors and related Committees and to the Foundation staff team; participates in education, orientation and public relations as required; maintains a safe work environment; and performs other related duties as assigned.The Fundraising and Database Administrator will mirror the mission and values of Grandview Children's Foundation to the community, volunteers and the children, youth and families we serve. They will be a passionate, positive, enthusiastic, self motivating member of the Foundation team. Specific responsibilities include but are not limited to:Responsibilities: The Fundraising and Database Administrator provides support in the following areas:Database Administration:

• Update and maintain the Foundation's core database management system and additional fundraising modules, ensuring data accuracy and integrity;
• Process all donations and prepare cheque/cash donations for deposit on a weekly basis;
• Work closely with the Finance team to ensure accurate financial and data reconciliation on a weekly and monthly basis;
• Ensure that all fundraising income is correctly identified and accurately allocated;
• Coordinate thank you letters, event invoices and all receipting (Non Tax and Tax Receipts); Provide donors with accurate receipts and along with a thank you in a timely manner adhering to the Foundation's Stewardship Guidelines;
• Ensure all records and receipting are CRA compliant;
• Provide accurate data analytics and reports to help support and grow fundraising initiatives;
• Ensure all pledged gifts and signed donor agreements are accurately tracked and maintained;
• Assist with the preparation of direct marketing appeals by producing data files for mailing, recording income and managing the acknowledgement process;
• Adhere to Grandview Children's Foundation policies and procedures to ensure all gifts are received and handled appropriately;
• Will observe strict confidentiality regarding client and donor information.

Fundraising Administration: Support to the Executive Director, Board of Directors, and Board Committees (Executive; Governance Excellence; Finance and Investment Committees):

• Scheduling meetings, create meeting agenda's and packages;
• Maintain accurate meeting minutes and all required meeting reports
• Maintain and post current and accurate information on Board SharePoint;
• Assists with organizational policy and procedures with a focus on donor privacy and organizational transparency;

Support Executive Director and Foundation staff team;

• First point of contact for fundraising enquiries by telephone, email and letter, ensuring excellent customer care of current and potential supporters;
• Provides administrative support for all fundraising initiatives, preparing Donor documents, reports and correspondence as required;
• Provides Prospect Research support and manages the prospect pipeline to ensure accuracy following the moves management process;
• In collaboration with the Foundation team develops a list of collateral promotional materials and items required for annual and campaign initiatives.

The Fundraising and Database Administrator will have 3-5 years' experience in a fundraising environment; preference will be given to candidates with experience in a not- for-profit setting; Experience in fundraising software and data base management - Raiser's Edge NXT and Raisin; CFRE credential or working toward certification will be considered an asset.Qualifications:

• Post-secondary education in fundraising, business or an equivalent combination of formal training and experience.
• Minimum three years' experience in fundraising and database administration and/or fundraising equivalent.
• High proficiency with web, social media platforms, Raiser's Edge, MS Office Suite, Google Analytics, InDesign, Illustrator, Photoshop and Adobe Creative Suite.
• Experience in promotional planning, initiatives, writing, media relations, issues management, related activities;
• Excellent written and verbal communication skills;
• Excellent interpersonal skills and ability to work effectively community partners, Grandview kids/families, staff and volunteers;
• Experience in project / program management and strategic multi-tasking
• Preference will be given to candidates with experience in a not- for-profit setting

The Fundraising and Database Administrator will have at least 5 years' experience in a fundraising environment; preference will be given to candidates with experience in a not- for-profit setting; Experience in fundraising software and data base management - Raiser's Edge NXT and Raisin; CFRE credential or working toward certification will be considered an asset.Please forward your resume stating Fundraising and Database Administrator Job Id# 22.56 by 5:00 pm on August 26, 2022 to: Brigitte Tschinkel, Executive Director, Grandview Kids Foundation, 600 Townline Road South, Oshawa, ON, L1H 0C8Grandview Kids aims to be deliberate in our consideration of diversity, defined as differences in race, colour, place of origin, religion, immigrant and newcomer status, ethnic origin, ability, sex, sexual orientation, gender identity, gender expression, and age. Recognizing and valuing diversity and equity must be accompanied by concerted efforts to ensure the inclusion of diverse and underrepresented populations, meaning that individuals must be and feel valued, respected and equally supported. We invite applicants in the above defined areas to apply.Grandview Kids is committed to complying with all applicable standards as set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). If you have accessibility needs and require alternate formats or other accommodations, please contact us.Please note that all prospective Grandview Kids employees are subject to mandatory immunization requirements, including full and ongoing Covid-19 vaccinations, as a condition of obtaining and maintaining employment. We will make accommodations based upon documented medical or creed exemption in accordance to the Ministry of Health and the Ontario Human Rights Code. Applicants who require accommodations for disabilities or other specific grounds need to make their needs known in advance to Human Resources.Grandview is proud to acknowledge the lands and people of the Mississaugas of Scugog Island First Nation, which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, which includes Algonquin, Ojibway, Odawa and Pottawatomi.We thank all applicants. Only those selected for an interview will be contacted.Job Types: Full-time, PermanentBenefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Vision care
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
We are following all safety protocols as mandated by the province and specify that all employees work with one employer to increase safety of our staff, clients and families.Application question(s):

• Do you have 3-5 years experience supporting Executive Directors, Board of Directors, and Board Committees (Executive; Governance Excellence; Finance and Investment Committees)?
• Do you have 3-5 years of fundraising communications (with a focus on persuasive writing) and/or fundraising equivalent?

Education:

• Bachelor's Degree (preferred)

Experience:

• Updating and maintaining database management systems: 3 years (preferred)
• supporting Annual and Capital Campaigns: 3 years (preferred)
• fundraising, business or database administration: 3 years (preferred)
• High proficiency with web, social media platforms: 2 years (preferred)
• promotional planning, initiatives, writing, media relations: 3 years (preferred)