Job Description

Development (Fundraising) Administrator

Position Summary:

Reporting to the Development Manager, the Development Administrator supports the GTHS Fundraising and Development team to achieve campaign goals that make a lasting impact on the wellbeing of pets and people. The Development Administrator is responsible for maintaining and optimizing the donor database and administrative systems, and for assisting with the coordination, execution, and improvement of donor-focused processes such as prospect research, acquisition, gift processing, tax receipting, stewardship, recognition, retention, and communications.

Position Schedule:

Full time role

,

40 hours per week, some evening and weekend work may be required on an infrequent basis. Option for hybrid work environment (1 day a week working from home).

Position Perks:

Hybrid work-from-home environment (4 days on-site, 1 day remote) Professional development/training opportunities. Regular interactions with adorable animals and a meaningful impact in daily work. Employee benefits package including medical, dental, veterinary & retail discount.

Roles and Responsibilities

Balances workload on administrative tasks as required by the Development Manager, Campaign Manager and development team. Enter, maintain and update donor records in donor database (Raiser's Edge NXT), which includes: Ensuring that all contact information, data and communications related to prospects, donors, and donor recognition is recorded, up-to-date and accurate. Updating notes and actions and ensure all connections/relationships are assigned. Regular maintenance of database to ensure accuracy and efficiency. Generate reports, lists and segments from the database to assist in campaign progress reports, mailing lists, and donor communications and relations. Build and maintain a pipeline of prospective donors and community supporters with research and administrative support. Ensure timely acknowledgement of all gifts and pledges and participate in stewardship activities such as writing thank you cards, phone calls, reports and donor events. Administrative assistance to prepare, distribute and record pledge reminders, gift agreements, agendas, minutes and other documents. Responsible for managing general fundraising email inbox, receiving and tracking donors. Manage follow up efforts including the printing and mailing of welcome/thank you letters, planned giving mailings and other deliverables. Event support for fundraising and capital campaign events, as needed. Boost development team efficiency by optimizing workflows, tools, and software, tracking action items, assisting in scheduling needs and coordinating activities. Other administrative tasks as required

Growth Opportunities to Learn New Skills or Apply Your Other Talents

If core responsibilities are successful, you will be offered an opportunity to contribute to other projects that align with personal interests and professional development goals. This is tailored to you individually, examples may include:*

Assist in grant and proposal writing. Help develop donor newsletters and communications in Mail Chimp and Canva. Collaborate to develop content for communications plans and social media campaigns. Participate in event coordination, Major Gift and Planned Giving programs. Humane Education and Pet Care. Sit on Organizational Committees such as Health and Safety, Special Events, Staff Socials, People and Culture, DEI etc.

Qualifications

Advanced skills in MS Office Suite (Outlook/Word/Excel/PowerPoint). Post-secondary education, in a related field (Fundraising, Nonprofit Management, Philanthropy, Business Administration or Commerce, Communications, or Data Analytics) or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. 2+ years of experience in database management, experience with Raiser's Edge NXT software 2+ years administrative experience preferably in a fundraising or animal welfare environment. Detail oriented with a commitment to accuracy, competency, and life-long learning. Self-motivated, high energy, results oriented with the drive to exceed expectations. Outstanding verbal and written communication skills. Knowledge of the principles of effective donor cultivation, direct mail, digital campaigns or social media OR a willingness to learn would be an asset. Demonstrated ability to engage, cultivate and steward strong relationships with donors and internal stakeholders Desire to provide exceptional donor experiences and interactions. A passion and interest in animal welfare and our mission.

Working Conditions

This role requires work with animals on-site (feline and canine) in a high-volume shelter environment. This position necessitates regular contact and some hands-on work with animals of diverse breeds, sizes, and behaviors. The work environment inherently contains common animal-related allergens, including but not limited to fur, dander, and cleaning agents. This role also requires prolonged sitting (up to 8 hours/day), computer usage for extended periods, as well as standing, walking, bending, and lifting up to 30 pounds as necessary. Additional duties may include performing physical tasks related to animal handling, cleaning, and general facility maintenance. This role may require working alone and closing the animal centre. As such, you are able to perform all the essential duties of the position in such an environment.

How to Apply

If this position sounds like the right fit for you, please submit your resume and cover letter on Indeed's job portal directly https://ca.indeed.com. This position will remain open until filled; interviews will be scheduled as candidates are selected.

Accommodations

We thank all applicants for their interest, however, only those selected for an interview will be contacted. The GTHS will endeavor to make accommodations based on individual accommodation needs, please notify careers@gths.ca about your specific needs, this information will be kept confidential.

Job Type: Permanent

Pay: $50,000.00-$53,000.00 per year

Benefits:

Casual dress On-site parking
Ability to commute/relocate:

Collingwood, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):

Why are you interested in working for the organization GTHS? What specifically about this ROLE interests you? Describe your Fundraising (Development) experience with donor stewardship, donor recognition or retention, or donor communications. Describe your experience in database management and MS Excel.
Education:

Secondary School (required)
Experience:

Raiser's Edge: 2 years (preferred) Database administration: 2 years (required) fundraising: 2 years (required)
Work Location: In person