Job Description

Description

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KEY RESPONSIBILITIES:

Strategic Operations:

• Supervise driving staff and lead all driving operations in an efficient and effective manner utilizing all available resources (personnel, equipment and facility) in support of operational objectives
• Assign daily tasks/responsibilities to driving team to complete directives received from Management
• Supervise team to use appropriate processes and software systems to ensure secure, accurate, timely and efficient receipt and dispatch of product into/out of the warehouse including execution of FIFO methodology and inventory reconciliation
• Design and implement processes and artifacts to ensure all shipping and receiving documentation is maintained in accordance with industry standards
• Co-ordinate with the Supply Chain Manager to prepare shipments required for daily scheduled deliveries and pickups as scheduled with ON Division Ministry Units, making optimal use of available resources
• Inventory Management - supervise team in the use of appropriate processes and software systems to ensure secure, accurate, timely and efficient management of product, including execution of FIFO methodology and inventory reconciliation
• Monitor inventory levels and provide regular, timely feedback to management regarding specific food needs
• Monitor and report level of MRO goods to management to ensure continuity of supply
• Supervise the planned maintenance of warehouse equipment and troubleshoot/replace as needed
• Maintain and update inspection and maintenance records for all of warehouse equipment
• Provide training and adopt all appropriate policies with respect to food handling and best before/expiry date requirements to ensure all food distributed complies with appropriate guidelines
• Ensure protocols and procedures for all visitors to the warehouse are followed, keeping warehouse organized, neat and clean as required, meeting Department of Health standards
• Ensure security and fraud prevention monitoring of all warehouse facility
• Implement all appropriate Quality Control systems and processes
• Motivate, organize, and encourage teamwork within the warehouse staff to ensure productivity/performance targets are met or exceeded
• In conjunction with Supply Chain Manager, responsible for staff orientation and development
• Oversee staff training and monitor staff performance and progress. Ensure all staffing concerns are escalated to the Supply Chain Manager as necessary and handled in accordance with Salvation Army policies and procedures
• Supervise warehouse volunteers to ensure they are directed and trained for assigned tasks in accordance with Health and Safety standards
• Supervise warehouse staff in the execution of all required warehouse functions to support a successful Toy Mountain Campaign including warehouse preparation and sorting, inventory management and order fulfilment related to toys
• Supervision of teams of toy sorting volunteers to process toys in an efficient, effective and safe way
• Monitor inventory levels and provide regular, timely feedback to management regarding specific toy needs
• Motivate and lead warehouse team to meet extraordinary work demands of Toy Mountain Campaign

Administration:

• Provides assistant to the Supply Chain/Operations Manager in day-to-day administrative duties.
• Supervise all warehouse activities when Supply Chain/Operations Manager is not at work
• Ensure fleet, maintenance, insurance, and vehicle servicing logs are kept and accurate
• Ensure all CVOR registrations are updated and in place (Commercial Vehicle Operation Registration)
• Provides governance over daily vehicle checks

Health and Safety:

• Ensure warehouse operations are always conducted in a safe manner and report any Health and Safety concerns to management
• Implement and enforce standards of health and safety, hygiene, and security in the work environment
• Co-ordinate and familiarize volunteers with warehouse health and safety policies and procedures, provide the necessary training on the handling and operating of warehouse equipment/materials
• Lead point of contact for Health and Safety Committee
• Ensure Health and Safety committee is operational and functional providing governance to monthly meeting
• Ensure all health and safety guidelines and standards in conjunction with the Salvation Army Health and Safety Standards are implemented and followed

Perform other duties as required.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• A college diploma and/or 5 years\' experience in warehouse operations, logistics and supply chain management
• Valid forklift license
• Alternative combinations of education and experience may be considered

EXPERIENCE AND KNOWLEDGE:

• Comprehensive knowledge of Health & Safety regulations pertaining to warehouse and food handling
• Strong CVOR and MTO regulatory awareness

SKILLS AND CAPABILITIES:

• Leadership skills and ability to lead/supervise staff and volunteers
• Proven track record in managing warehouse operations including demonstrated ability to track, manage and control processes, procedures, and protocols
• Demonstrates excellent organization and written and oral communication skills, oral and written
• Proven ability to multi-task and manage extraordinary seasonal workload levels in a proficient way by multi-tasking, delegating, and effectively managing/directing staff
• A self-starter who is also a team player with an ability to work under pressure, has a high capacity to work quickly in a proficient way with extremely high accuracy rate
• Possesses a high degree of integrity with a demonstrated very strong work ethic
• Ability to train employees on all operational tasks
• Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities

HOURS: 40 hours per week

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

You must advise your managing supervisor of your intentions prior to submitting your application.

The Salvation Army