Job Description

Overview

We are seeking a detail-oriented and professional Front Office Assistant to join our team. This role is essential in ensuring smooth office operations, providing excellent customer service, and supporting administrative functions. The ideal candidate will have strong organizational skills, time management skills, and ability to multi-task.

This position offers an opportunity to work in a dynamic environment where attention to detail and effective communication are highly valued.

Responsibilities

Greet visitors and clients with professionalism and courtesy at the front desk Manage phone systems, screen calls, and direct inquiries appropriately Perform data entry tasks accurately Handle filing, document management, and record keeping to maintain organized office files Assist with appointment scheduling and calendar management for staff Support administrative tasks such as proofreading documents. Provide customer support by addressing inquiries promptly and professionally Maintain a clean and welcoming reception area to ensure a positive first impression Support bookkeeping activities including invoicing and record reconciliation as needed

Requirements

Proven experience in office administration, clerical work, is preferred Proficiency in Microsoft Office (Word, Excel), Google Workspace, QuickBooks, and basic computer skills Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Excellent phone etiquette and customer service skills for engaging with clients and visitors Experience with data entry, filing systems, proofreading, and administrative tasks Knowledge of front desk operations and phone systems is highly desirable Ability to handle sensitive information discreetly and maintain confidentiality High school diploma or equivalent; additional certification or training in office administration is beneficial
Job Types: Full-time, Permanent

Pay: $18.00-$32.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Vision care
Work Location: In person