Job Description

Overview

We are seeking a highly organized and personable Front Office Assistant to join our team. This role is essential in providing exceptional customer support and ensuring the smooth operation of our front desk. The ideal candidate will be the first point of contact for clients and visitors, embodying our commitment to excellent service. If you thrive in a dynamic environment and enjoy multitasking, we would love to hear from you.

Duties

Greet and assist clients and visitors in a friendly and professional manner. Manage front desk operations, including answering phone calls and responding to inquiries. Schedule appointments and maintain an organized calendar for office staff. Perform data entry tasks accurately, ensuring all information is up-to-date. Handle incoming and outgoing correspondence, including emails and packages. Maintain office supplies inventory and place orders as necessary. Assist with basic administrative tasks such as proofreading documents and preparing reports. Utilize Google Suite for various office tasks, including document creation and spreadsheet management.

Skills

Strong customer service skills with a focus on providing excellent support to clients. Experience in front desk operations or as a dental receptionist is preferred but not required. Proficiency in Google Suite applications (Docs, Sheets, Calendar). Excellent phone etiquette with the ability to communicate clearly and effectively. Strong attention to detail for tasks such as data entry and proofreading. Ability to multitask in a fast-paced environment while maintaining professionalism. Previous experience in an office setting is an advantage but not mandatory.
If you are passionate about delivering outstanding customer service and possess the skills outlined above, we encourage you to apply for this rewarding opportunity as a Front Office Assistant.

Job Type: Full-time

Flexible language requirement:

French not required
Schedule:

Monday to Friday
Language:

Mandarin (preferred)
Work Location: In person