Job Description

Job Overview

We are seeking a dynamic and highly organized Front Office Administrator to join our team! This energetic role is vital in creating a welcoming environment for clients, visitors, and staff while ensuring smooth daily operations. The ideal candidate will possess exceptional communication skills, strong office management abilities, and a proactive attitude. As the first point of contact, you will play a key role in maintaining efficient administrative workflows, supporting various departments, and delivering outstanding customer service. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, professional setting.

Duties

Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette Handle incoming and outgoing correspondence, including emails, mail, and courier services Maintain organized filing systems--both physical and digital--ensuring easy retrieval of documents Perform data entry tasks with accuracy using Microsoft Office Suite and Google Workspace applications Schedule appointments, manage calendars, and coordinate meetings for staff and executives Support office management activities such as supply inventory, equipment maintenance, and record keeping Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed Proofread documents for accuracy and clarity before distribution Provide excellent customer support by addressing inquiries promptly and professionally

Requirements

Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools Familiarity with multi-line phone systems and phone etiquette standards Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members Experience with QuickBooks or basic bookkeeping is a plus Excellent typing speed and data entry skills for efficient workflow management Strong organizational skills with the ability to prioritize tasks effectively Previous experience as a front desk receptionist or medical/dental receptionist is advantageous Demonstrated ability to handle confidential information discreetly and professionally Personal assistant experience or calendar management skills are beneficial Knowledge of office management practices including filing, proofreading, and customer service standards
Join us as a Front Office Administrator to make an impactful difference every day! Your enthusiasm, attention to detail, and commitment to excellence will help foster a positive environment where everyone feels valued. This paid role offers the chance to grow your administrative career while supporting our vibrant team!

Job Type: Full-time

Pay: $22.00-$26.00 per hour

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off
Work Location: In person

Expected start date: 2026-01-01