Job Description

Looking for a great place to grow your career? We are Looking for a friendly, enthusiastic individual who thrives in a team oriented environment, This person is outgoing, energetic, and brings a positive attitude to the workplace!

Recent Graduates welcome to apply!

As a Receptionist you role will include some administrative tasks, you will be the first point of contact for our customers and play a critical role in ensuring smooth day-to-day operations. You'll provide exceptional customer service, and support office staff as needed.

We are looking for someone motivated to grow with us, You are happy by nature, Customer service comes easy, and you learn things quick and efficiently. Your not scared of a challenge or changes, You are excited for the future!

Duties and responsibilities

Reception Duties:

Answer the reception phone promptly and professionally. Greet and welcome all customers entering the business with a friendly demeanor. Ensure the highest level of exceptional customer service at all times.

Administrative Tasks:

Create and manage invoices for completed jobs. Handle shipping supply-only orders and order office materials and supplies with approval. Manage simple inbound requests from intake to sale. Complete service calls and create work orders for the installation department. Collaborate with the estimating department to obtain quotes and release small digital work orders to the production department. Communicate service timelines to clients and coordinate with the install manager to keep clients informed.

Accounts Receivable and Payable:

Generate, and review invoices. Manage accounts receivable, including initiating the collection process for payments from key clients. Adhere to corporate client requirements and follow up within appropriate timelines. Serve as a backup for accounts payable tasks, including posting invoices, creating POs, and other duties as needed.

Who are we looking for?

Level C2 English (high fluency or native speaker) B1 / B2 French - Must be able to hold a conversation in french. Calls will come through with French speaking clients and they must be answered and transferred to the appropriate person while communicating to the client in French. High school diploma or equivalent; Proven experience in a receptionist or administrative role, preferably in a similar industry. Excellent communication and customer service skills. Strong organizational and multitasking abilities. Proficiency in google suite. Basic understanding of accounts receivable and payable processes. Ability to handle sensitive information with discretion. Familiarity with office equipment and procedures. Able to work in Office Monday to Friday (dayshift)
Thank you for your application. Due to the high number of applicants, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Benefits:

Company events Company pension Disability insurance Life insurance On-site parking Paid time off RRSP match
Application question(s):

Do you have AP and AR experience? Do you have any Accounting experience? Can you speak and understand at least a B1/B2 level French? Can you speak C2 level English?
Education:

Secondary School (preferred)
Work Location: In person