Job Description

Job Overview

We are seeking a professional and organized Front Desk Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role requires strong communication skills, proficiency with office management tools, and the ability to handle multiple tasks efficiently in a fast-paced environment. Experience with office systems such as QuickBooks, Microsoft Office, and Google Workspace is highly desirable. Bilingual abilities are a plus to assist diverse client needs. The position offers an opportunity to contribute to a well-organized office while developing valuable administrative skills.

Duties

Greet visitors and clients warmly, ensuring a positive first impression Manage multi-line phone systems, directing calls appropriately and maintaining professional phone etiquette Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools Perform data entry, filing, and document proofreading to ensure accuracy and organization Handle incoming correspondence, emails, and inquiries efficiently Maintain office supplies inventory and order necessary materials Assist with bookkeeping tasks using QuickBooks or similar software when needed Support office management activities including record keeping, document preparation, and administrative support for staff Provide customer support by addressing inquiries promptly and professionally Perform clerical duties such as typing, photocopying, and organizing files

Qualifications

Proven experience in office management or administrative roles; prior receptionist experience preferred Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills Familiarity with QuickBooks or bookkeeping software is advantageous Excellent organizational skills with the ability to prioritize tasks effectively Exceptional phone etiquette and customer service skills; bilingual abilities are a plus Attention to detail in proofreading and document management Ability to handle multiple responsibilities simultaneously in a professional manner Previous experience in medical or dental reception is beneficial but not required Personal assistant or calendar management experience is desirable Strong time management skills with the ability to work independently and as part of a team
This role is vital for maintaining smooth office operations while delivering outstanding support to clients and staff. We value professionalism, efficiency, and excellent communication skills in our team members.

Job Types: Full-time, Part-time

Pay: $15.00-$17.00 per hour

Work Location: In person