Job Description

Melrose Paving, located in central Mississauga is look for a Fleet/Shop Administrator to join their team. This position is an integral part of the company required to manage the overall day-to-day fleet administrative operations; while collectively supporting the organization in achieving their business objectives. The ideal candidate will be driven, a team player, have a high level of enthusiasm, excellent customer service skills and the ability to learn quickly. They will have prior experience in fleet management, additionally a solid understanding of CVOR.

Reporting directly to the Shop Manager, this position demands strong communication skills, initiative, exceptional attention to detail, accuracy, and the ability to proactively manage multiple aspects of office administration.

Duties & Responsibilities

Shop & Inventory

Process work orders, purchase orders and invoices; including filing Generates purchase orders for all service and parts requirements Order parts, receive, stock and maintain stock level Maintain MSDS files and update as required

Fleet & CVOR

Maintain all fleet maintenance records Responsible for keeping track of fleet mileage and recording of fuel purchases Retrieve, process and audit driver logs for completeness and accuracy Have one on one meetings / training sessions with drivers to review, explain inaccuracies/issues in the log entries Maintain logs of driver violations pertaining to hours of service via excel spreadsheet Follow progressive disciplinary action with HR department with non-compliant drivers Manage fleet documentation by ensuring all documentation is up to date relevant to the vehicles such as ownerships, plates, insurance documentation, expiry date, permits, licensing. Review, follow up and maintain files on infractions, claims, accidents, incidents, etc. Commercial Vehicle Operator Record (CVOR) Maintenance and Compliance Participate in full cycle driver safety meetings - brainstorming with the team, submitting information to be delivered to the drivers, presenting information, creating handouts, answering any inquiries. Work with and assist other departments to retrieve or relay information to fleet drivers Provide effective and accurate verbal and written communications between internal departments, service providers and third party vendors Manage and appropriately prioritize all email and mail correspondence, requests for information and other requests in a timely manner Data collection, analysis, data entry and reporting. Perform other duties as required

Required Skills

:

Knowledge of CVOR laws and regulations Knowledge of office administrator responsibilities, systems and procedures Proficiency in Microsoft Office (i.e. Word, Excel, Outlook etc.) Excellent time management skills, ability to multi-task and prioritize work Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements Attention to detail and problem-solving skills Excellent written and verbal communication skills

Experience & Qualifications

:

Post-secondary education related to office or business administration Minimum of 3 years' experience a similar administrative position Strong organization and administrative skill, including the ability to work independently with minimal direction Strong orientation to detail Extensive computer skills using MS Office Excellent communication skills with the ability to liaise with all levels of the organization Ability to adapt to changing priorities in a calm professional manner Sound understanding of maintenance/operations procedures Excellent attendance and safety record and a strong safety awareness
Job Type: Full-time

Schedule:

Evening shift Monday to Friday Weekends as needed
Work Location: In person